Executive Assistant to the Managing Director
FineForm is a dynamic concrete frame contractor and registered builder specialising in the delivery of all facets of concrete structures across large-scale commercial projects.
From early-stage planning through to project completion, we provide practical expertise, strong site leadership, and dependable execution. With a growing workforce and a proven track record, FineForm has built a reputation for delivering quality outcomes safely, efficiently, and consistently.
Our team is currently working on a number of major commercial construction projects, and as the business continues to grow, we are looking for a highly organised Executive Assistant to support our Managing Director.
ABOUT THE ROLE
This is a fast-paced and trusted role supporting the Managing Director with both business and limited personal administration.
You will play a key role in ensuring the smooth day-to-day running of executive priorities, including calendar management, communications, meeting coordination, travel arrangements and administrative support.
The ideal candidate will be proactive, highly organised and comfortable working in a growing construction business where priorities move quickly.
KEY RESPONSIBILITIES
* Full calendar management including scheduling, prioritisation and conflict management
* Monitoring and managing the Managing Director's email inbox
* Drafting and responding to communications on behalf of the Managing Director
* Coordinating internal and external meetings, including agendas and action tracking
* Preparing briefing notes and meeting materials
* Booking and coordinating business travel and itineraries
* Managing expense claims, credit card reconciliation and liaising with bookkeepers
* Coordinating office logistics, IT support and administrative requirements
* Assisting with systems, task management and process improvements
* Supporting general administrative tasks across the business as required
ABOUT YOU
To be successful in this role, you will have:
* Previous experience as an Executive Assistant, Personal Assistant or senior administrator
* Strong organisational and time management skills
* Experience managing complex calendars and competing priorities
* Excellent written and verbal communication skills
* High attention to detail and ability to maintain confidentiality
* Strong problem-solving skills and ability to work proactively
* Intermediate to advanced Microsoft Office skills (Outlook, Word, Excel)
* National Police Clearance (or willingness to obtain)
* Experience working in construction, trades or project-based environments will be highly regarded.
WHY JOIN FINEFORM?
* Exposure to major commercial projects and Perth landmarks
* Opportunity to be part of a growing construction company
* Fast-paced and rewarding environment
* High level of trust, autonomy and responsibility in your role
* Opportunity to grow into a managerial or operational leadership role
* Direct access to senior leadership and strategy discussions
* Future expansion of company office facilities including wellness spaces
* Employee Assistance Program (EAP) access
APPLY NOW
If you are an organised, proactive Executive Assistant looking to play a key role in a growing construction business, we would love to hear from you.
Apply now with your resume and a brief cover letter outlining your experience.
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