Overview
Are you a natural organiser who enjoys keeping things running smoothly? We're looking for an Office Coordinator to join a leading infrastructure services organisation that supports major projects across Australia. This is a full-time, permanent role based in the heart of Melbourne City, offering variety, responsibility, and the chance to be part of a collaborative, professional team.
What You'll Be Doing
- Onboarding & Inductions - welcoming new starters, coordinating IT, access passes, starter kits, and conducting office inductions.
- Purchasing & Budget Management - raising purchase orders, tracking invoices, and managing budgets for office supplies, catering, and events.
- Office & Facilities Support - maintaining supplies, liaising with cleaners and contractors, coordinating maintenance, and ensuring a safe, tidy office.
- Health & Safety - supporting first aid and fire warden training, visitor sign-ins, and keeping safety signage up to date.
- Executive & Meeting Support - coordinating meetings, assisting executives with expenses, and ensuring meeting rooms are equipped and ready.
- Travel & Events - organising corporate travel and supporting office events such as birthdays and Christmas celebrations.
- General Administration - managing reception calls, email inboxes, incoming mail, and maintaining IT/asset records.
About you
To Succeed In This Role, You'll Need To Be
- Highly organised and able to juggle multiple priorities.
- Confident with systems (Microsoft Office, Concur, or similar expense tools).
- Comfortable dealing with suppliers, contractors, and internal teams.
- Professional, approachable, and able to represent the business positively.
What\'s on offer
- Join a stable, growing company in the infrastructure sector.
- Full time role located in Melbourne City.
- A supportive and collaborative team culture.
- Opportunities to take ownership of office operations and event coordination.
- A varied and fast-paced role where no two days are the same.
If you\'re interested in this role, simply send your resume to, and our team will get in touch with you soon!
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📌 Office Coordinator - Melbourne City
🏢 Multicultural Consulting Services
📍 Melbourne