Join our CEO Office as either Executive Assistant (full‐time) or Executive Support Officer (part‐time), where you'll be instrumental in supporting the CEO and driving efficiency, all while contributing to high‐quality private healthcare.
What You Will Be Doing In This Role
* Executive Assistant to CEO (full‐time)
* Executive Support Officer (part‐time, 4 days per week)
Working as part of a collaborative executive support team, both roles contribute to the smooth and efficient operation of the CEO office. They provide comprehensive administration support to our CEO and contribute directly to the success of our organisation as part of our wider collaborative executive support team.
Executive Assistant (full‐time)
* Complex calendar and email management
* Stakeholder engagement across executive and Board level
* Board and Executive meeting coordination (agendas, papers, minutes)
* Preparation of reports and presentations
* Acting as a key liaison between CEO and stakeholders
* Supervising and supporting the Executive Support Officer
Executive Support Officer (part‐time)
* Managing and prioritising CEO office correspondence
* Calendar coordination and meeting support
* Assisting with invoices and expenses
* Supporting efficient and structured office processes
* Working closely with the EA and executive support team
Who We're Looking For
We are seeking experienced Executive Assistants, Personal Assistants or Executive Support professionals who thrive in a fast‐paced, complex environment.
For the Executive Assistant Role
* Proven experience supporting at C‐Suite, preferably CEO level
* Strong experience in Board and executive meeting coordination and reporting
* Advanced organisational and stakeholder management skills
For the Executive Support Officer Role
* Strong administration or EA/PA experience
* Proven experience working in a fast‐paced work environment, navigating multiple priorities
* A proactive and solutions‐focused approach
Across Both Roles
* Excellent communication and stakeholder engagement & management skills
* High levels of discretion and confidentiality
* Strong time management and ability to manage competing priorities
* High attention to detail and organisational capability
* A collaborative and team‐oriented approach
Benefits
* We offer salary packaging (up to $9,010 per FBT year), that can reduce the amount of tax you pay.
* Up to 14 weeks paid parental leave
* Discounted gym membership for you and your family using Fitness Passport
* Great on campus amenities including cafés, gift shop, florist and even a hairdresser
* Other benefits are available; see our complete list of employee benefits and discounts.
About Us
Adventist HealthCare owns and operates San Day Surgery, Hornsby, and the Sydney Adventist Hospital (fondly known as the San). The San is NSW's largest private hospital. Founded in 1903, we are proudly faith‐based and have a proven history of being industry pioneers in ground‐breaking research and delivering superior patient care. As a not‐for‐profit, we continually reinvest in cutting‐edge technology and facilities, providing exceptional outcomes for our dedicated team of 2400+ staff members and the community we serve.
What To Expect
Successful candidates will be required to complete a range of pre‐employment checks and assessments, including professional references, functional questionnaire, a national police check, working with children check, vaccination evidence, among others.
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