Executive Assistant - Governance and Administration
We are seeking a highly skilled and organized Executive Assistant to provide high-level governance, organizational, and administrative support to the General Manager of Community Services.
This is an exceptional opportunity for a proactive and results-driven individual to make a meaningful contribution to our team. As the engine that keeps the GM's office running smoothly, you will be responsible for managing schedules, coordinating high-level meetings, streamlining communications, and handling sensitive matters with discretion.
About the Role
* Provide high-level governance, organizational, and administrative support to the GM Community Services and Executive Team as required.
* Provision of secretariat duties as when required.
* Management of the Chair and Deputy Chair diaries and expenses; and travel arrangements as required.
* Manage, prioritize, screen, and gatekeep the diary, email inbox, phone calls, meeting preparation, and travel arrangements for the GM Community Services.
* Manage the process, timetable, minute taking, and travel for GM Community Services, Board Members, and other key stakeholders for key management meetings, training, and workshops.
* Prepare expense reconciliations, purchase orders, and receipt invoices for the GM Community Services.
* Delivery of special projects as advised by the GM Community and/or CEO.
* Prepare agendas and take minutes for meetings chaired by the GM Community Services and other meetings as requested.
* Coordinate team events in the Darwin Support Office as advised by the GM Community Services and the CEO.
About You
* Previous experience in an Executive Assistant role.
* Experience in providing high-level support to senior executives, understanding their needs, and anticipating requirements.
* Highly developed Microsoft Office Suite skills.
* Proficiency using Project Management tools.
* Experienced in tracking expenses and coordinating travel plans.
* Ability to understand the broader goals of the organization and align administrative support to these objectives.
What's on Offer
* 5 weeks annual leave and leave loading of 17.5%.
* Ability to salary package with an additional meal and entertainment option.
* Phone allowance.
* Opportunities for professional development.
* Supportive company culture and enjoyable work environment.
* Free office parking.