Please note: Only candidates with full, permanent working rights in Australia will be considered for this role
Location
This role is based at our Arundel Head Office on the Gold Coast.
About the Role
Reporting to the Human Resources Manager, you will play a key role in delivering seamless office operations while acting as the primary on‐site coordinator for people, culture, and administrative activities at our Arundel Head Office.
This is a true dual‐role position, combining HR coordination with hands‐on office support. With HR leadership based remotely, you will operate with a high degree of autonomy, ensuring both People processes and day‐to‐day office functions run smoothly and efficiently.
What you'll be doing
Act as the first point of contact for the office, including answering and directing all incoming calls
Maintain the presentation and cleanliness of the corporate offices, including keeping shared spaces neat and fridges fully stocked
Manage workplace resources, supplies, and contract cleaners
Coordinate team‐related purchases, including catering for events, trophies and awards, and gift cards
Prepare/coordinate monthly team comms, town halls, and travel arrangements
Champion a positive safety culture by supporting the Workplace Health & Safety Advisor with initiatives on site
Act as the go‐to person for team members on HR and workplace queries
Support the full team member lifecycle, including onboarding, off‐boarding, and maintaining accurate team records
Prepare and maintain HR documentation, including employment contracts and variations
Ensure accurate data entry and upkeep of HR systems and team files
Coordinate key people processes such as performance reviews, check‐ins, and engagement initiatives
Assist with recruitment activities including job ads, interviews, and candidate communication
Support payroll inputs, including timesheets, leave tracking, and team expense processes
Ensure compliance with company policies and employment requirements
Act as a central link between site teams, HR, and leadership
Assist with financial administration including purchase orders, invoices, and expense tracking
About You
2–5+ years' experience in HR administration
Minimum Certificate IV in Human Resources (or equivalent)
Strong administrative and organisational skills, with experience supporting office operations
Confident handling front‐of‐house responsibilities, including phone systems and visitor management
Experience supporting the full team member lifecycle, including onboarding, contracts, and off‐boarding
Proven experience preparing and managing HR documentation with strong attention to detail
Experience supporting payroll processes, including timesheets, leave tracking, and expense administration
Demonstrated ability to work autonomously and manage competing priorities
Strong interpersonal and communication skills, with the ability to engage stakeholders at all levels
Experience working in a fast‐paced or operational environment is highly regarded
Tertiary qualification in Human Resources, Business, or a related discipline is advantageous
Application Questions
* How many years' experience do you have as an office coordinator?
* Which of the following statements best describes your right to work in Australia?
* Have you completed a qualification in human resources (HR)?
* How many years' experience do you have in Human Resources (HR)?
* What's your expected annual base salary?
* How much notice are you required to give your current employer?
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