Administrative Support Specialist
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Job Description:
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This role offers a compelling pathway for a switched-on property professional looking to grow their career. You'll be responsible for providing administrative and operational support across a diverse commercial portfolio.
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Responsibilities:
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* Communicate with tenants and landlords regarding inspections, arrears, lease renewals and rent reviews
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* Update lease, property and tenant data in Re-Leased and issue time-sensitive documentation
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* Coordinate maintenance works and liaise with contractors, council authorities and utilities
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* Support compliance processes including Essential Safety Measures and other regulatory requirements
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* Attend inspections and prepare follow-up reports
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* Assist with document audits, insurance registers, welcome packs and tenancy onboarding
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* Provide day-to-day administrative support to the commercial team and contribute to operational improvements
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Requirements:
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* Background in administration, ideally within real estate or professional services
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* Excellent communication skills and ability to manage competing priorities
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* Strong organisational and problem-solving abilities
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* Intermediate Microsoft Office and Google Suite skills
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* Familiarity with Re-Leased, Property Tree or other real estate platforms (preferred)
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* A current Agent's Representative Certificate or Certificate IV in Real Estate Practice (required)
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* Understanding of commercial leasing or the Retail Leases Act will be highly regarded
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Benefits:
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* Complimentary Upstate Studios class passes
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* Dedicated mental health leave and workplace wellbeing initiatives
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* Weekly fresh fruit deliveries
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* A sleek, architecturally designed office space in central Geelong
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* Learning and development opportunities and professional development
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The culture at Gartland is collaborative, forward-thinking and grounded in a shared sense of purpose. It's fast-paced without being chaotic, ambitious without the ego, and structured without unnecessary red tape. You'll find open communication, mutual respect, and a genuine desire to see each team member succeed.