5 days ago Be among the first 25 applicantsThis is a key role in a multi-disciplinary office, which operates with a high level of autonomyProvide a secretarial assistant role to the Managing Director – AustraliaFacilitate administration of Brisbane OfficeProvide administrative and secretarial support to all technical team members (engineers and geologists) based in Brisbane Office and liaise with staff based in the head office in Pittsburgh, USA and other company offices located in Beijing, PRC and Bogota, ColombiaThe role reports to the Managing Director - AustraliaKey ResponsibilitiesSecretarial Assistant:Monitor and maintain diary commitments, appointments, upcoming eventsOrganise appointments and travelFacilitate administration pertaining to Managing Director (i.e.
expense claim forms, timesheets, emails, call screening, liaise with current and prospective clients)Host clients and international visitorsOrganise meetings and networking events: lunch, dinner, sporting eventsResearch and marketing support/coordinationSecretarial Administration:Preparation of reports within given templates and report formats in Microsoft Word, PowerPoint and ExcelAll document preparation and typing requirements, e.g.
proposals, formal reports, letters, memos, spreadsheets, presentationsProofing of reports: format, grammar, spellingProvision of assistance to engineers and geologists with report layouts, templates, formattingTravel arrangements for all staff (in conjunction with a travel agent)Minutes of meetingsCompletion of policies and procedures for office and personnelClosely liaise with US Head Office with various job tasks and issuesMonthly financial reporting coordinationMarketing/LinkedInGeneral Office:All reception and general daily office duties as required, to support a smoothly functioning office, but also support to consultants travelling for workOrganise and maintain office stationery supplies, monitor equipment maintenance agreements (e.g., photocopier, internet provider)Maintain filing, library and storage systemsLiaise with suppliersMaintain staff amenities (including ordering of supplies and equipment, washing tea towels)Premises and equipment maintenance – coordination with building managementBook-keeping:Monthly invoicing and financial reportingTimesheetsThe PersonTechnical SkillsExperience in office management, with experience in a consulting/mining/engineering environment advantageousMicrosoft Word - Advanced with minimum 70 wpm (i.e.
mail merge, labels, templates, section breaks, tables, headers and footers, table of contents, images, find and replace, styles, headers)Outlook - Intermediate to advanced (i.e.
calendar, appointments, categories, and mailing from contacts)PowerPoint - Intermediate to advanced e.g.
complex flowchartsExcel - IntermediateAdobe Acrobat – Intermediate to advancedInternet Explorer – Intermediate to advancedXERO/ProjectWorks (training can be provided as required)LinkedInMaturity, with a flexible approachA sense of humourWell-developed interpersonal skills with the ability to work across diverse personalities and culturesInitiative and self-driveStrong work ethic and high work standardsAbility to work with competing priorities both as a team member and autonomouslyTermsFull-time position from Monday to FridayHours – typically 8:00 to 5:00 pm with a 1 hour lunch breakAn expectation to work extra hours on occasions when required; (i.e.
project report deadlines etc.
)Please go to to learn more.Apply TodayPlease send your application and resume by clicking the apply button.Please note that this position is available only to permanent Australian residents or applicants who hold the relevant approvals and authorities to work in Australia.
Please ensure this information is clearly provided in your application.At this time no agency applications will be accepted.Seniority levelSeniority levelEntry levelEmployment typeEmployment typeFull-timeJob functionJob functionAdministrativeIndustriesMiningReferrals increase your chances of interviewing at John T. Boyd Company by 2xGet notified about new Office Administrator jobs in Brisbane City, Queensland, Australia.Brisbane City, Queensland, Australia 2 weeks agoBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 2 weeks agoExecutive Coordinator - Office of the CommissionerBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 5 days agoBrisbane, Queensland, Australia 4 days agoBrisbane, Queensland, Australia 1 week agoOffice Manager and Executive Support OfficerSouth Brisbane, Queensland, Australia 1 week agoExecutive Assistant - The Gap State High SchoolBrisbane, Queensland, Australia 3 days agoLutwyche, Queensland, Australia 1 year agoSouth Brisbane, Queensland, Australia 4 days agoBrisbane, Queensland, Australia 1 month agoBrisbane, Queensland, Australia 1 month agoExecutive Assistant to the Founder & CEOBrisbane, Queensland, Australia 3 weeks agoBrisbane, Queensland, Australia 3 weeks agoBrisbane, Queensland, Australia 5 days agoExecutive Coordinator - Office of the CommissionerBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 2 weeks agoBrisbane, Queensland, Australia 1 week agoBrisbane City, Queensland, Australia 2 weeks agoBrisbane, Queensland, Australia 3 weeks agoBrisbane, Queensland, Australia 4 days agoBrisbane City, Queensland, Australia A$45.00-A$50.00 3 weeks agoBrisbane, Queensland, Australia $87,790.00-$96,217.00 1 week agoBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 3 weeks agoBrisbane, Queensland, Australia A$73,623.00-A$77,680.00 2 weeks agoBrisbane, Queensland, Australia A$95,000.00-A$110,000.00 3 days agoBrisbane City, Queensland, Australia 2 weeks agoBrisbane City, Queensland, Australia 3 days agoBrisbane, Queensland, Australia 2 weeks agoReceptionist/ Workplace Experience AssistantBrisbane, Queensland, Australia 3 days agoBrisbane, Queensland, Australia 1 week agoSt Lucia, Queensland, Australia 3 days agoBrisbane, Queensland, Australia 2 weeks agoBrisbane, Queensland, Australia 1 week agoWe're unlocking community knowledge in a new way.
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