Facilities Administration Officer
Bring your organisational skills, customer service focus, and can-do attitude to a vital support role.
Monash Health is looking for a highly organised and service-oriented Facilities Administration Officer to join our dynamic Facilities Management team. In this key support role, you'll provide high-quality administrative assistance across multiple hospital sites, helping to ensure the smooth delivery of maintenance services that keep our health facilities running efficiently.
This is a fantastic opportunity for someone with strong administrative experience, a collaborative mindset, and a genuine interest in facilities operations.
This is a Full Time Position based at the Victorian Heart Hospital with some travel required across various sites.
About the Role
As a Facilities Administration Officer, you'll play a central part in supporting work order coordination, contractor administration, purchase requests, and general team operations across various Monash Health locations. This is a flexible and fast-paced role that requires excellent attention to detail and the ability to juggle multiple administrative responsibilities while maintaining a customer-focused approach.
Key responsibilities include:
* Serve as the first point of contact for facilities-related queries from contractors, staff, and visitors
* Manage and triage work requests using the Computerized Maintenance Management System (CMMS) (training provided)
* Assist with creating purchase requisitions, tracking invoices, and supporting financial admin tasks
* Coordinate contractor access, including parking, ID cards, and key allocation
* Provide day-to-day administrative support to the Facilities Management team across multiple sites
* Maintain accurate site utility records, consumables procurement, and petty cash processes
* Support document management, meeting coordination, and team communications
* Provide flexible support across various Monash Health locations, both in-person and remotely as needed
About You
You are a proactive administrator who thrives in busy, people-focused environments. With a strong customer service mindset, you enjoy being a go-to person and have the confidence to support multiple teams and systems. You're adaptable, dependable, and eager to learn.
You'll also bring:
* Previous experience in facilities administration or a similar administrative role
* Strong organisational, multitasking, and time-management skills
* Excellent communication and interpersonal abilities
* High level of attention to detail and accuracy
* Ability to work both independently and collaboratively in a multi-site environment
* Familiarity with CMMS or electronic requisition systems (desirable - training provided)
* Experience with contractor induction systems and basic FM compliance knowledge (desirable)
* A willingness to undertake training in relevant systems and processes
Why Join Monash Health?
At Monash Health, we provide care across the entire lifespan and work in partnership with communities to meet the needs of a rapidly growing population. As Victoria's largest public health service, we offer excellent career opportunities and the chance to work in a team that supports safe, efficient, and patient-centred environments.
We offer:
* A varied and fast-paced role in a supportive and inclusive team
* Development and training opportunities in facilities systems and operations
* Flexible work across different sites and services
* Access to salary packaging and Monash Health employee benefits
Help keep our hospitals safe, functional, and efficient.
Submit your application via the Monash Health Careers Portal with your CV and a brief cover letter.