Job Description:
1. Overview
This is a full-time continuing position in our Melbourne campus, with the possibility of working at other University campuses.
2. About You
We are looking for an organized and proactive Executive Assistant to join our team in the College of Vocational Education. The successful candidate will provide essential administrative support including diary management, email oversight, document administration, and coordination of meetings and teleconferences.
3. Key Responsibilities
* Provide administrative support to Senior Leaders, including diary management, email oversight, document administration, and coordination of meetings and teleconferences.
* Servicing committees, taking minutes, and organizing events.
* First point of contact for communication with our Senior Leaders, requiring excellent communication skills and a client-focused approach.
* Assist in fostering a supportive and proactive environment through collaboration and teamwork.
* Be tech-savvy, particularly with Outlook and Office 365, and able to adapt quickly to new tools.
* Have a flexible working style and strong multitasking abilities to thrive in our fast-paced setting.
Requirements
* Demonstrated experience in a senior administrative/operations/project support role with the ability to work proactively and autonomously.
* Highly developed organisational and planning skills, with a high level of attention to detail and the ability to prioritise tasks.
* Demonstrated capacity to work independently, show initiative and exercise discretionary judgment.
* A knowledge and understanding of the tertiary education sector.
* Proven ability to liaise constructively and effectively with a wide range of stakeholders on complex, sensitive and confidential issues.
* Ability to draft correspondence of a very high standard to internal and external stakeholders.
* Demonstrated high level of computer literacy including word processing; presentation software (e.g.PowerPoint); email, internet and electronic document management databases and ability to manage electronic and paper-based filing systems including TRIM.
About the Position
The College of Vocational Education is dedicated to supporting our Senior Leaders in driving strategic initiatives. We empower learners and our industry, community and government partners to succeed in the new world of work. Our five-year strategic roadmap guides everything we do in vocational education to deliver our vision: to position RMIT as a leading multi-sector provider with global impact and influence.
Our key goals include:
• Leading in practice-based learning
• Empowering learners for the future of work
• Engaging industry and community at scale
• Growing for impact and influence
Application Information
To apply, please submit your CV and covering letter addressing your interest and suitability for this position by clicking on the 'Apply' link at the top of this page. For further information about this position, please see the Position Description or contact us via email.
Equal Opportunity Employer
We are an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
We actively support and encourage people with disability to apply to RMIT. To discuss adjustment requirements, please contact us via email or visit our Careers page for more contact information.