Core Talent has partnered with a growing, well-established Civil Engineering business seeking a reliable and organised Office & Accounts Administrator to support their Directors and Accountant. This is a full-time, office-based position, ideal for someone who enjoys a hands-on role combining finance administration, office coordination, and team support within a collaborative environment.
The Role
Working closely with the Accountant and leadership team, you will provide administrative support across finance, payroll preparation, office operations, and internal coordination.
Key responsibilities
* Finance & Accounts Support
o Assist with accounts payable, including entering supplier invoices and maintaining records
o Support supplier reconciliations and respond to account queries
o Prepare payment documentation for accountant review
o Assist with payroll administration preparation in Xero
o Support preparation of financial and project reporting
* Office & Operations Administration
o Provide day-to-day administrative support across office functions
o Assist with staff onboarding documentation, inductions, and training registers
o Coordinate fleet administration including registrations, servicing, insurance, and fines
o Manage uniforms, PPE, stationery, and general office supplies
* General Business Support
o Assist with internal initiatives, events, and team coordination
o Support basic marketing administration such as uploading content and organising images
o Liaise with internal teams to confirm cost allocations and workflow approvals
o Provide ad-hoc administrative support as required by the Accountant or Directors
About You
* Previous experience in administration, office coordination, or accounts support
* Comfortable working with finance processes and accounting systems (Xero experience highly regarded but not essential)
* Highly organised with strong attention to detail
* Confident in communicating with internal teams and suppliers
* Proactive, reliable, and happy to support across multiple areas of the business
Why Apply?
* Varied role across finance, office operations, and team support
* Work closely with experienced leadership and accounting professionals
* Stable business with a collaborative team culture
* Opportunity to grow your skills across both administration and finance
For a confidential discussion, please feel free to contact Mary on 0412 107 751 for further information.
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