Hunter New England Local Health District
Reference number REQ643009 Occupation Administration and Clerical Work type Full-Time Location Port Macquarie & Mid-North Coast Salary Information $75176.8 - $76897.65 Closing date 10 March 2026 at 11:59pm
Support the leaders who support our community.
Remuneration: $75,176.80 - $76,897.65 per annum + Super + Salary Packaging
Employment Type: Temporary Full Time - ending 22 March 2027
Position Classification: Admin Off Lvl 4
Hours Per Week: 38
Requisition ID: REQ643009
Applications Close: Tuesday, 10 March 2026
Where you’ll be working: You’ll be joining a passionate, experienced and driven team dedicated to delivering the best possible care to our community by ensuring staff receive the right education, development and progression opportunities. This role is central to coordinating staff development initiatives and supporting leadership to maintain a high-performing, well-supported workforce. The team culture is collaborative, professional and supportive, with a strong focus on communication, service excellence and continuous improvement. Your contribution directly supports better patient care outcomes.
About the role: This position provides efficient and effective executive secretarial and administrative support to the Health Service Manager / Director of Nursing and Midwifery and others as directed. No two days are the same. You may begin the morning assisting with recruitment processes, move into coordinating education activities, manage invoicing and payroll matters, prepare complex correspondence, and finish the day organising meeting minutes or resolving an urgent education-related issue.
Key responsibilities include:
* Managing diaries, travel arrangements, timesheets and leave or payroll processing
* Preparing reports, professional correspondence and complex documentation
* Coordinating and providing secretariat support for meetings and committees
* Organising meeting rooms and video or teleconferencing facilities
* Providing professional reception and customer service support
* Monitoring workflows and prioritising competing administrative demands
* Ensuring compliance with NSW Health policies, WHS requirements and risk frameworks
This is a busy and complex environment requiring sound judgement, discretion and strong organisational skills.
About you: You are an experienced and capable administrator who thrives in a fast-paced environment and enjoys supporting senior leaders.
We’re looking for:
* Demonstrate experience in Recruitment & Onboarding
* Demonstrated experience providing high-level administrative and secretarial support
* Strong organisational skills with the ability to manage competing deadlines
* Sound problem-solving skills, judgement and discretion
* Highly developed written and verbal communication skills
* Confidence preparing professional correspondence, reports and meeting documentation
* Commitment to delivering high-quality customer service
* Ability to work independently while contributing positively to a team
* Proficiency across a broad range of computer systems and electronic platforms
You are proactive, flexible, organised and comfortable working in a demanding environment while balancing direction with initiative.
Support and development: You’ll receive structured orientation and role-specific training, along with support from an experienced administration and executive team. The role includes access to the HNE Administration Education Framework, face-to-face and online learning opportunities, and ongoing professional development pathways. We are committed to supporting your growth and career progression within Hunter New England Health.
Additional Information:
* An eligibility list will be created for future temporary full or part time vacancies.
* To be eligible for employment in this position you must be an Australian Citizen, or permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport, or hold an appropriate visa that allows you to live and work in Australia. Employment of a temporary visa holder will only be offered in line with the conditions and expiry date of your visa.
* We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.
Need more information?
about applying for this position
For role related queries or questions contact Chloe Lewis on
Information for Applicants: Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2
Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp
This is a Category B position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category B positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.
Salary Packaging: is beneficial to most Hunter New England Health employees and may increase your take-home pay! Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. by contacting SalaryPackagingPLUS! via or 1300 40 25 23.
Hunter New England Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.
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