Department of Education Victoria – Ararat VIC
Ararat College is located in the heart of Western Victoria's central highlands, between the Grampians and Pyrenees ranges, approximately 200km from Melbourne and 100km west of Ballarat. The city of Ararat has a population of around 11,500 and is known for its welcoming community, country lifestyle, and access to stunning natural attractions. Surrounded by mountains, national parks, historical landmarks, and thriving local produce and wine industries, Ararat offers an inspiring environment in which to live and learn.
Ararat College has a current enrolment of 350 students, many of whom travel to school via six country bus routes from a wide range of local primary schools. Transitioning students from small rural schools into a larger secondary setting is a strength of the College, supported through carefully planned programs and a welcoming school culture.
The College is led by a committed Leadership Team comprising the Principal, two Assistant Principals, three Leading Teachers and two Learning Specialists. Together with a dedicated and talented group of teaching and support staff, they foster a caring, well-disciplined environment where high expectations for learning, behaviour and presentation are consistently upheld.
Ararat College works in close partnership with families and the wider community to empower young people to find their voice, embrace responsibility, and strive for excellence. The College values and actively celebrates academic achievement, student leadership, and broad participation in school life.
Students are encouraged to engage in a wide range of co-curricular opportunities, including instrumental music, media and digital programs, subject and year-level camps, the State School Spectacular, band, theatre and musical productions, as well as an extensive sports program. These experiences build confidence, creativity and teamwork, equipping students to become capable and contributing members of their communities.
With strong community support and a dedicated staff, Ararat College looks to the future with confidence, continuing its commitment to nurturing respectful, resilient and successful learners.
Selection Criteria
SC1
Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2
Demonstrated capacity to work and collaborate with others in a team environment.
SC3
Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4
Possess the technical knowledge and expertise relevant to the position.
SC5
Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6
A commitment to professional learning and growth for both self and others.
Role
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational programme.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act **** (Vic) or its successor. Supervision of students can be required individually or in groups up to four in controlled circumstances where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
Assisting teachers, within an educational programme, by undertaking specific support tasks or the coordination of the support function.
Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities
Provide routine clerical or other administrative support responsibilities including general telephone, front-office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
Complete attendance and follow up on absences and send out communication daily.
Maintain and manage student enrolment data.
Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records.
Maintain and update office records, enrolment data, diary records and basic written records.
Use of Cases21, Xuno and other Department mandated systems to effectively manage records.
Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters).
Source basic data or factual information from given sources to support school administrative functions e.g. books, reports, manuals, catalogues, tables, forms, etc.
Coordinate the delivery of administrative services within the school.
Assist in managing Student and Family accounts and consulting with families to support needs, and liaise with BM in regard to these.
In consultation with the principal, determine and manage work priorities within the school office.
Develop and implement strategies to ensure effective administration procedures.
Manage client reception and office operations.
Liaise with school staff in regard to support requirements.
Supports the first aid facilities and assists in delivering first aid to students.
Assists with Camps and Excursion data collection and entry.
Provide support to students, parents, Principal and staff as required.
Receipt of family payments, receipt of canteen payments and end-of-day banking.
Prepare and post mail.
Filing and archiving.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms – culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability.
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child-safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programmes provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at .
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