About UsCardillo Commercial Lawyers is a boutique law firm, that specialises in Commercial Law with passion for small business. When I opened the practice six years ago, my goal was to make legal simple, and offer ajudgement free, personalised approach to legal services.We value transparency and want our clients to walk away feeling confident in their processes, protected as best as possible and looking forward to their next stage of growth with their business.Position OverviewI am looking for a motivated Conveyancing Administration Assistant to assist with the property law side of our business. In this role, you will manage residential and commercial conveyancing matters from instruction through to settlement. You’ll directly support Emilia, to deliver a seamless client service. This role is ideal for someone with strong communication skills and enjoys the fast pace of conveyancing.Key ResponsibilitiesManage end-to-end conveyancing transactions, including drafting contracts, preparing settlement statements, and liaising with clients, banks, agents, and other stakeholders.Review contracts and property searches, identify issues, and escalate where necessary.Coordinate settlements using online platforms (e.g., PEXA or equivalent).Maintain accurate and up-to-date client files, databases, and document management systems.Provide high-level administrative and paralegal support to the business owner.Communicate clearly and proactively with clients, ensuring excellent service delivery.Collaborate with Emilia to problem-solve and meet deadlines under pressure.Assisting with business sale and purchase transactions.Preparing retail and commercial leases.Skills and ExperienceAt least 12 months of experience in conveyancing (residential and/or commercial).Strong knowledge of conveyancing procedures and relevant legal documentation.Experience using conveyancing software and online settlement platforms (e.g., PEXA, InfoTrack).Excellent time management skills, ability to manage a high-volume workload and quick turnaround of matters.Strong attention to detail and accuracy in legal documentation.Exceptional communication and interpersonal skills.A proactive, can-do attitude and a genuine team player.Why Join Us?Flexible working hours (10-15 hours a week).Collaborative and inclusive team culture. Being a small firm, it’s important that our team feel like they can be themselves and have fun at work.Hybrid work model - working remotely and also face to face in Newcastle West (minimum of 2 days a fortnight).Access to ongoing professional development.No billable hours or time recording.
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