We are Alfabs Australia, primarily located in the Hunter Valley, NSW. Being an Alfabs Team Member means you will be working with an industry leader who genuinely values the contribution of each and every member of our team. We provide genuine flexibility, development opportunities and a culture of collaboration and comradery as we strongly believe People make Alfabs!An opportunity now exists for a confident and skilled Executive Assistant/Office Coordinator to support our executive teams dynamic and fast-paced environment. In this Role, you will be the face of the Alfabs group, running the reception in our brand new mining building. Reporting directly to the CEO and CFO you will play a Key role in planning, organising and supporting the executive team's activities. This role will also involve Event Management as you will be the Key organiser of Alfabs employee and group events. This is a critical position requiring attention to detail, discretion, and a proactive mindset. You'll play a key role in keeping day-to-day activities running smoothly while representing the firm to key stakeholders, both internally and externally.The Role:Providing direct administrative support as needed to the executive teamScheduling appointments, meetings and booking travelProactively managing the executive teams calendarManaging start to finish of company events, including managing relationships with sponsors and clientsPreparing board packs proactively for meetingsManaging and scheduling bookings of office meeting rooms, ensuring availability for required meetingsCoordinating set up of meeting rooms, including equipment and refreshmentsAssisting in maintaining company systems and data entry for the group as neededHandling highly confidential information with discretion and professionalismKnowledge, Skills and Experience:Business Administration cert II or equivalentCurrent Drivers LicenseExcellent written and verbal communication skillsMinimum 2 years as an Executive AssistantEvent management experienceExcellent proactive problem solving skillsExtensive customer service experience, specifically in a complaints handling capacityProficient database and spreadsheeting skillsMicrosoft Suite ProficiencyOther Desirable Qualities:Experience in the mining/manufacturing industryExperience using Business CraftTechnology trouble-shooting skillsQualifications in Event Management