Executive Assistant – Manager, Business Support at MARS Recruitment
We are looking for a highly capable and adaptable Executive Assistant to join our client in their Canberra office – someone who thrives in a fast-paced environment, brings exceptional organisational skills, and takes pride in delivering outstanding service at the highest level.
In this pivotal role, you'll support 1 Partner and 2 Associate Partners, while also contributing to the smooth operation of our Canberra office through general administrative support. You won't just be managing calendars – you'll be a proactive, trusted partner who anticipates needs, solves problems before they arise, and builds strong relationships across internal and external networks.
Duties include:
Manage complex calendars and coordinate local and international travel
Liaise seamlessly with client assistants, vendors, and internal teams
Assist with office operations, including supplies, events, and facilities
Prepare high-quality documents, manage expenses, and prioritise tasks with autonomy
Embrace new tools and tech to streamline daily operations
Contribute to team projects, process improvements, and a vibrant office culture
Provide reliable backup support to colleagues as needed
Qualifications
To be successful in this role, you will need 5+ years of EA experience supporting senior leaders in a professional environment. You will need proven ability to manage competing priorities with calm efficiency and attention to detail, a proactive mindset – you anticipate, solve, and deliver without waiting to be asked, along with strong relationship-building skills, emotional intelligence, and professional maturity.
Excellent written and verbal communication, high integrity and discretion with sensitive information, and adaptability and resilience in the face of changing priorities are all a must.
Compensation
A$100,******/yr – A$105,******/yr (actual pay based on skills and experience; talk with your recruiter to learn more)
Employment details
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative
Industries: Professional Services
Location
Canberra, Australian Capital Territory, Australia
How to apply
If you are based in Canberra and possess the above experience, please send your CV to Surayya French at .
Contact: Surayya French,
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