Executive Assistant (Infrastructure Services) - Maternity Relief PositionTemporary Full-Time 70 hours per fortnight
Maternity Relief – Up to 7 Months
From $78,601pa (inc super)
Monthly RDO
Glen Innes Severn Council is seeking an experienced and proactive Executive Assistant to support our Infrastructure Services Directorate. If you thrive in a busy environment, enjoy variety and want to contribute to meaningful community outcomes, this role offers an excellent opportunity.
Why Join Us
Enjoy a supportive, community‐focused workplace with strong professional development opportunities and great lifestyle benefits, including:
Salary packaging (novated leasing + remote area housing benefits)
Long service leave after 5 years
Corporate wellbeing programs and employee vaccinations
PPE supplied
Ongoing training and development
A friendly rural lifestyle with short commutes, affordable housing and access to regional centres and coastal areas
About the Role
The Executive Assistant (Infrastructure Services) provides high‐level administrative, coordination and governance support to the Director Infrastructure Services and managers across the directorate. You'll help ensure smooth operations through proactive administration, effective communication and strong stakeholder support.
Teamwork, Communication & Customer Service
Support a collaborative, customer‐focused team
Provide timely, professional customer service and follow‐up
Represent Council positively in all interactions
Governance, Compliance & Recordkeeping
Ensure compliance with legislation, policies and procedures
Maintain accurate records in line with Council requirements
Manage confidential and sensitive information
Maintain WHS risk assessment and plant induction records
Executive & Administrative Support
Manage calendars, appointments and meeting schedules
Prepare correspondence, reports, briefing materials and Business Paper content
Coordinate agendas, minutes and meeting documentation
Arrange travel, accommodation, training and conference logistics
Provide secretariat support to key committees
Work with the Media Officer on communications for road closures, emergencies and infrastructure activities
Project, Event & Program Support
Coordinate events, meetings, presentations and conferences
Assist with onboarding new staff
Provide administrative support to Glen Innes Aggregates
Data, Reporting & Systems Support
Develop and maintain spreadsheets for statistical and financial reporting
Maintain plant usage records and enter data into accounting systems
Manage the motor vehicle fleet booking system
Maintain the customer maintenance request database and assist with prioritising requests
Operational & Procurement Support
Prepare purchase requisitions and procure routine items
Maintain office supplies and perform general clerical duties
Training & Support of Others
Train and support new or relief staff
Experience providing high‐level administrative support in a fast‐paced environment
Strong organisational and time‐management skills
Excellent interpersonal, verbal and written communication skills
Ability to manage confidential information appropriately
Advanced skills in Microsoft Word, Excel, email and internet applications
Qualifications in Business Administration, Secretarial Studies or similar
Knowledge of local government accounting or electronic records management systems
Understanding of GIS
Experience with grant or funding applications
We Value Diversity
Glen Innes Severn Council is an EEO employer. We encourage applications from women, Aboriginal and Torres Strait Islander peoples, people with disability, and people from diverse cultural backgrounds.
Bernard Smith - General Manager
Promoting a safe and healthy workplace
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