Sydney
Asset Management
Permanent
The Executive Assistant will provide first class support to the Managing Director and a small team enabling them to achieve the highest level of sales activity and client service. This position involves frequent contact with a variety of people at all levels within the organisation and external stakeholders.
The Executive Assistant must be able to exercise good judgement, maintain confidentiality and effectively manage multiple tasks with shifting priorities.
Due to global hiring policy, this role will be hired initially as a contract for 6 months with the view to turn the successful applicant to a permanent employee.
This role will suit an experienced Personal Assistant, Team Assistant, Executive Assistant or Desk Assistant coming from the Asset Management, Investment Banking or Wealth Management industries with over 3 + years prior relevant experience .
Responsibilities:
* Extensive, complex diary management, including coordination of internal and external meetings, calls, video conferences.
* Maintain team diaries and contacts
* Telephone answering is a priority & accurate and prompt messages and assistance
* Travel & book flights and accommodation for team, including knowledge and awareness of the whereabouts of bankers, relevant client activities and travel policy guidelines
* Expenses & accurately complete expense reports for team each month
* Coordinate couriers and outgoing mail, distribute incoming mail
* General administration, including document production (Word) when required; ad hoc project work
* Client entertainment & organize ad hoc lunches, dinners; work with
* Coordinate client events and functions
* Be proactive in producing support materials necessary for meetings and complete a timely follow-up process
* Assist with Investment Roadshows and Boardroom Briefings
Requirements:
* Over 3 years' experience in a support role; PA, EA, or a Team Assistant role ideally from an asset manager or similar financial services environment.
* Bachelor degree in Commerce or related field with exceptional results
* Ability to build strong lasting relationships
* Excellent communication skills (written and verbal)