Personal Assistant / Operations Coordinator (Part-Time – 25 Hours Per Week) 🌟
📍 Gold Coast (on-site with flexibility)
🕒 Part-time | Monday to Friday
💰 $35–$40 per hour + growth opportunities
Read This First (Important)
This is not a standard admin role.
We are a fast-paced commercial construction business delivering projects in live environments — hospitals, schools and complex refurbishments.
Things move quickly. Priorities shift. Clients need answers. Problems need solving.
If you like:
* Clear structure every day
* Repetitive, task-based work
* Being told exactly what to do
This role is probably not for you.
If you like:
* Taking ownership
* Being relied on
* Solving problems
* Working closely with a business owner
* No two days being the same
Keep reading.
About Us
We are Blackburn Group Pty Ltd, a female-led commercial construction company specialising in fit-outs and refurbishments in live environments.
We are a small, high-performing team that prides itself on:
* Delivering what larger builders can’t
* Strong communication and care
* Working closely with our clients — not just for them
The Role
This role is the operational backbone of the business.
You’ll work directly with the Director to keep projects, admin, and communication running smoothly.
Some days will be structured and admin-focused.
Others will be reactive — solving problems, chasing information, and keeping things moving.
What You’ll Own
* Inbox and email management
* Formatting and assisting with tenders and documents
* Supplier and subcontractor coordination
* Scheduling and general project support
* Xero support (invoicing, tracking, basic admin)
* Client communication and follow-ups
* General admin and business support
What Matters Most
We care far more about attitude and ownership than a perfect CV.
You must be:
* Reliable — you follow things through
* Detail-focused — small mistakes matter
* Proactive — you don’t wait to be told everything
* Organised — you can manage multiple moving parts
* Calm under pressure — construction can move quickly
* Tech capable — comfortable with Microsoft 365, email systems, and learning new tools
This Role is NOT for someone who:
* Needs constant direction
* Prefers slow-paced or predictable work
* Wants a purely admin-only role
* Struggles to prioritise or manage competing tasks
Key Details
* Approx. 25 hours per week (Monday to Friday)
* Based on the Gold Coast (mix of office / occasional site exposure / WFM)
* Small, close-knit team
* Pay based on experience and ability to operate independently
Important
The first week will focus on learning:
* Our systems
* Our projects
* How we operate
This role will begin with a strong administrative focus, with genuine opportunity to grow alongside the business. It would suit someone seeking school-friendly hours or a level of flexibility in their working week.
Why This Role is Different
You won’t just be “helping out” — you’ll become a key part of how the business runs.
If you perform well, this role can grow significantly with the business.
Recruiters - please do not contact us, we recruit internally.