Academic Timetable Coordinator Role
EDU Holdings is seeking a skilled Academic Timetable Coordinator to join our team.
The successful candidate will be responsible for developing, managing, and optimizing academic timetables across all courses, ensuring maximum space utilization across multiple campuses.
This role involves coordinating with various stakeholders to meet academic needs and deadlines while optimizing resource usage.
Key Responsibilities:
* Create and publish academic calendars, including census and financial liability dates.
* Prepare, publish, and maintain examination timetables using various systems and spreadsheets.
* Support the Student Administration Manager in creating courses in SIS.
* Ensure room allocation maximizes capacity and scheduling conflicts are resolved effectively.
* Maximize class sizes within approved limits and room capacities.
* Collaborate with academic and campus operations teams to establish and maintain course offerings.
* Support projects related to timetabling solutions.
* Balance effective space utilization, student preferences, course progression, and staff availability during enrolment.
* Develop and publish timetables aligned with recruitment timelines and academic governance processes.
* Allocate rooms for ad-hoc events and manage third-party relationships for room rentals.
* Monitor and produce timetable-related reports, such as class sizes and building capacities.
Requirements:
* Relevant qualification or experience in timetabling/scheduling roles, preferably in education.
* Intermediate to advanced Excel skills and familiarity with timetabling applications.
* Demonstrated ability to investigate and develop practical solutions to key issues.
* Understanding of regulatory frameworks, including Higher Education Standards Framework and National Code of Practice.
* Proficiency in Microsoft Office365 and excellent written/oral communication skills.
* Cross-cultural awareness and positive attitude towards innovation and creative problem-solving.