Job Overview
We are seeking an experienced Document Management Specialist to join our team. The successful candidate will be responsible for managing, maintaining, and controlling all project-related documentation.
Key Responsibilities
* Documentation Control: Develop and maintain document control systems and processes.
* Document Receipt and Distribution: Manage the receipt, registration, and distribution of project documentation.
* Document Accuracy and Accessibility: Ensure all documents are up-to-date, accurately filed, and easily accessible.
* Project Coordination: Coordinate with project teams, contractors, and clients to ensure document control requirements are met.
* Review and Approval Process: Monitor the review and approval process for all documentation.
* Industry Compliance: Ensure compliance with industry standards and company procedures.
* Training and Support: Provide training and support to team members on document control processes.
* Audit and Reporting: Perform regular audits to ensure document control procedures are being followed and prepare regular reports on document control activities and status.
Requirements
* Proven experience as a Document Controller in the heavy industry or a similar field.
* Strong understanding of document control processes and standards.
* Proficient in using document management systems and software.
* Excellent organisational and time management skills.
* Attention to detail and accuracy in managing documentation.
* Strong communication and interpersonal skills.
* Ability to work independently and as part of a team.
* Relevant qualifications in document control or a related field are highly desirable.