Overview
Administration Officer, School of Nursing and Midwifery
University of Notre Dame Australia – Fremantle WA
Salary: $73,993 per year
Employment type: Full time, Continuing contract
Location: Fremantle Campus
About the university
We believe in the power of education to transform lives, strengthen communities and help people become the best version of themselves. The University of Notre Dame Australia is a modern, national Catholic university that serves more than 12,000 students across its campuses in Fremantle, Broome and Sydney. With a community of over 1,000 academic and professional staff, Notre Dame is recognised for its personalised learning environment, strong graduate outcomes and holistic educational philosophy rooted in critical thinking, ethics and the Catholic intellectual tradition.
About the role
This position collaborates with academic and professional staff to provide administrative support for the daily operations of the School of Nursing and Midwifery. Responsibilities include student support, staff coordination, scheduling and resource management, while maintaining effective communication within the School and with external stakeholders. The role reports to the School Manager and operates under routine supervision.
Key Responsibilities
* Provide efficient administrative support to the School of Nursing and Midwifery.
* Coordinate meetings, prepare agendas and minutes, and manage correspondence.
* Maintain accurate records, including data entry, spreadsheets, reporting data, and written communications.
* Deliver high-quality customer service by supporting front desk operations and responding to student and staff enquiries via phone, email, and in person.
* Maintain internal databases, registers, and day-to-day administrative processes.
* Assist with reports and data analysis, including enrolment statistics, academic performance, and budgets.
* Support the School Manager and administration team with policy administration, procedures, forms, and purchase orders.
* Prepare and format reports, presentations, academic papers, and departmental communications.
* Liaise with School leaders, university departments, and external stakeholders to support effective collaboration and operations.
Qualifications, skills & experience
* Completion of a Diploma, or Certificate IV with relevant experience, or Certificate III with extensive relevant experience, or an equivalent combination of education and experience.
* Demonstrated administrative experience, preferably in a tertiary or education environment.
* Proficiency in Microsoft Office Suite (Word, Excel, Visio) and familiarity with Adobe, InDesign, and administrative systems.
* Strong written and verbal communication skills with a customer-focused approach and the ability to liaise effectively with diverse stakeholders.
* Well-developed analytical and problem-solving skills, with the ability to anticipate and resolve issues.
* High level of accuracy and attention to detail in data management, documentation, and financial administration, including invoices and purchase orders.
* Ability to manage competing priorities, exercise initiative, and meet deadlines in a dynamic environment.
* Proven ability to work collaboratively in teams and deliver responsive administrative support.
* Demonstrated experience preparing high-quality documentation with strong attention to detail.
Benefits
* Fitness Passport on offer.
* Generous training and development opportunities.
* Friendly and collaborative working environment.
How to apply
Please apply online with a resume and cover letter outlining your suitability for the role.
Applications closing date: 26 March 2026
For further information on how to apply, please visit: How to apply | Notre Dame
Applicants are expected to have current and valid work rights in Australia.
Aboriginal and Torres Strait Islander people are encouraged to apply.
The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.
The University is committed to providing a safe, respectful and inclusive working and learning environment.
The successful candidate will be required to complete a self-declaration regarding Gender-Based Violence (as required by the National Code) as part of the pre-employment process. For more information on this please refer to our website.
Contact
Please direct your queries regarding this role to Melissa Schmidt.
Unsolicited contact from recruitment agencies will not be entertained.
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