Employment type: Full time, Fixed term until December 2028
Remuneration: Band 8 salary from $132,607.76 per annum plus superannuation and a fortnightly RDO
Location: Werribee based with potential for a hybrid work arrangement
About the role
We are seeking a highly capable and strategic professional to lead the coordination of planning, cultural heritage, environmental and third-party regulatory approvals across Wyndham City's capital works portfolio.
This role acts as a central point of expertise and coordination for approvals, partnering closely with project managers to identify regulatory requirements early and ensure projects are compliant and "delivery ready" before construction begins.
You will work across a complex portfolio of major infrastructure projects, proactively identifying approval pathways, managing relationships with regulators and referral authorities, and ensuring regulatory milestones are embedded within project schedules. By mapping dependencies and resolving approval bottlenecks early, you will play a critical role in protecting project timelines and preventing costly delays during construction.
This is a unique opportunity to influence the successful delivery of major infrastructure in one of Australia's fastest-growing municipalities.
What your day will look like
* Partner with project managers to coordinate obtaining all planning, cultural heritage, environmental and third-party approvals across the capital works portfolio.
* Review project scopes, business cases and technical designs to determine approval pathways and regulatory dependencies early in the project lifecycle.
* Lead early engagement and negotiation with regulatory authorities, referral agencies, utilities and statutory bodies to establish clear approval processes and requirements.
* Ensure regulatory approvals and dependencies are integrated into project and portfolio schedules so milestones are achieved before construction commences.
* Monitor and track the status of approvals across the portfolio, providing early warning of risks that may impact delivery timelines or investment decisions.
* Support project teams in preparing high-quality technical documentation for regulatory submissions and external approvals.
* Develop and implement standardised frameworks, tools and checklists within the Project Management Framework to streamline the approvals process.
* Facilitate consultation with external stakeholders and Traditional Owners to ensure compliance with cultural heritage and community obligations.
* Provide advice on changes to legislation, regulatory processes and statutory requirements to ensure internal practices and project designs remain compliant.
What you will bring
* Degree in Civil Engineering, Urban Planning or a related technical discipline.
* Extensive experience delivering major public infrastructure projects within a Local, State or Federal Government environment.
* Demonstrated ability to review engineering drawings, technical designs and project scopes to identify regulatory, planning and third-party approval requirements.
* Strong knowledge of statutory frameworks including the Aboriginal Heritage Act (CHMP), Victorian planning schemes and referral authority processes.
* Proven experience negotiating with regulatory authorities, utilities and external stakeholders to secure timely approvals.
* Demonstrated ability to influence and guide multidisciplinary teams without direct line-management authority.
* Experience identifying complex project dependencies and managing risks related to regulatory approvals.
* Highly developed stakeholder engagement, negotiation and communication skills.
* Ability to translate complex regulatory requirements into clear advice for project teams and senior stakeholders.
If you progress past the interview stage, you may be required to complete pre-employment screening, which may include police checks, a medical, qualification verification, and an Australian work rights check.
Why join Wyndham
We are one of Australia's fastest growing and most diverse cities.
By 2040, we will have more than 500,000 residents and our people are hard at work designing the precincts, building the infrastructure, developing the policies and delivering the programs that will ensure the City is prepared.
Look at our job opportunities and you may be surprised at what you discover: a future-focused culture, a sense of purpose and possibility, and real opportunities to strengthen our diverse community. It all adds up to make Wyndham City a great place to belong.
Our people are our most valued asset. We are focused on building a culture that empowers every person to do their best work. Flexibility is built right into our DNA and we are committed to cultivating an inclusive workplace that celebrates a diverse workforce.
How to apply
Please submit your resume together with a cover letter (maximum one A4 page). The cover letter must clearly address the selection criteria and provide evidence of your suitability for the role, including demonstrated experience delivering comparable major projects within the public sector (such as local government, state, or federal government environments).
Applications close at 11:59PM on Sunday, 22 March 2026.
If you have further role‐specific questions, please contact Mikail Khajavi, Manager Infrastructure PMO on 8376 5558.
Wyndham City Council is committed to providing a recruitment experience that is fair, inclusive, and accessible. If you have specific accessibility needs or general recruitment enquiries, please contact our Careers team via careers@wyndham.vic.gov.au or 03 9394 6860.
Current Wyndham employees who accept a permanent or temporary role of 12 months or more must relinquish any existing casual position with Council, regardless of whether the new role is full‐time or part‐time. Additionally, employees cannot be absent from their substantive position for more than 24 months. If this occurs, they may be required to relinquish or return to their substantive role.
Child Safe Organisation
Wyndham City Council has zero tolerance to any form of child abuse and is committed to the safety, wellbeing and empowerment of children. We create and maintain a child safe organisation which is embedded in the everyday thinking and practice of all employees, volunteers and contractors. Additionally, we are committed to fostering a culture of safety within the Council, which includes the inclusion and empowerment of Aboriginal children, their families, and communities. Our recruitment practices reflect this.
Diversity and Inclusion
At Wyndham City Council we value workforce diversity and inclusion and embrace individual uniqueness. We value diverse life experiences and the perspectives of our people, while providing high‐quality services to all members of our community, regardless of age, gender, ethnicity, religion, cultural background, disability, or sexuality.
Wyndham has one of the largest Aboriginal and Torres Strait Islander communities in the Western Region, with a rich and diverse history. We are committed to providing positive employment opportunities for Aboriginal and Torres Strait Islander people and welcome applications from candidates of Aboriginal and Torres Strait Islander background. To read more about Wyndham City's Innovate Reconciliation Action Plan, please visit our website.
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