Personal Assistant / Sales Associate – Marleen Cleary
Coastal Property Agents | Paradise Point, Gold Coast
Full-Time | Real Estate & Property
Coastal Property Agents is seeking an experienced and proactive Personal Assistant / Sales Associate to support Marleen Cleary, a high-performing real estate professional based in Paradise Point.
This role is ideal for a licensed real estate professional who thrives in a fast-paced environment, enjoys client interaction, and takes pride in delivering exceptional service across every stage of the sales process.
About the Role
You will play a critical role in the smooth operation of Marleen’s business, managing administration, prospecting activities, database management, marketing coordination, and on-the-ground support from listing through to settlement.
This is a hands-on role requiring strong organisation, initiative, and confidence in client communication.
Key Responsibilities
Team & Administration Support
* Manage diary, appointments, and day-to-day operations
* Action tasks and correspondence via email
* Assist with general administrative and ad hoc duties as required
Database & Prospecting
* Ongoing clean-up and management of the Vault database
* Manage a 12-week resident notice letter cycle (updated and completed weekly)
* Coordinate direct letter cards (hand delivered) for every listing and sale
* Input call notes, appraisal follow-ups, and client activity into Vault
* Set up alerts, reminders, and action plans
Buyer & Lead Management
* Follow up buyer enquiries from
* Call past buyers to confirm current status and update records
* Manage bulk SMS, weekly e-news, campaign and seasonal communications
Marketing & Social Media
* Handle all social media posts, promotions, and online presence
* Order flyers weekly and liaise with flyer delivery company
* Coordinate mail drops and ensure weekly delivery completion
Listings & Sales Support
* Prepare CMAs, recent sales spreadsheets, and listing documentation
* Coordinate photography, floor plans, copywriting, drone, video, keys, and alarms
* Meet suppliers on site and take detailed property notes
* Attend open homes and auctions when required
Inspections & Settlement
* Attend building and pest inspections, liaising with inspectors and buyers
* Purchase, prepare, and arrange settlement gifts for clients
Training, Innovation & Growth
* Participate in sales training and team meetings
* Document procedures and manage weekly action items
* Contribute to continuous improvement and innovation within the team
About You
* Current QLD Real Estate Sales Person Licence (essential)
* Highly organised with strong attention to detail
* Confident communicator with excellent client service skills
* Proactive, reliable, and able to work autonomously
* Comfortable with CRM systems (Vault experience highly regarded)
* Flexible to attend Saturday open homes when required
How to Apply
Apply via SEEK with your resume outlining your experience and licence status.
Only candidates with a current Real Estate Sales Person Licence will be considered.