Introduction
Are you passionate about aged care and want to work with other like-minded people? Coolibah Care has been the aged care provider of choice in the Peel region for over 50 years. We are an independent not‐for‐profit organisation, offering a range of services including residential care, independent living, home services, respite and day care.
What we can offer you
* Salary - competitive salary and generous salary packing of up to $15,900 per year. This allows you to pay your expenses from your salary before tax which increases your take‐home pay.
* Ongoing training and development opportunities.
* Culture – a flexible, diverse and inclusive working environment with the opportunity to truly make a difference in someone's life everyday.
* Reward and Recognition Platform – rewarding our employees who go above and above and also have access to a range of discounts.
* Staff benefits – 20 % staff discount on gym and aqua memberships at Mandurah Aquatic and Recreation Centre.
* Hours – Flexible work hours to maintain a healthy work‐life balance.
* Great Central Mandurah location and free parking.
Coolibah Care is an equal opportunity employer. Applicants from diverse backgrounds, such as Indigenous people, people with disabilities or individuals from different cultural backgrounds are encouraged to apply.
Applications for this position are open until a suitable pool of candidates is received. This means the vacancy may close without notice. If you are interested in this position, we highly recommend you apply as soon as possible.
Description
We are seeking a highly organised and proactive Ancillary Services Administration Officer to provide essential administrative and operational support to our Maintenance Team within our aged care facility.
This is a pivotal role that sits at the heart of our maintenance and ancillary services operations. You will be the person who ensures maintenance requests are processed, contractors are coordinated, compliance records are up to date, and systems run efficiently – all contributing to a safe, clean and well‐maintained environment for our residents, staff and visitors.
If you enjoy variety, love keeping things organised, and take pride in supporting teams to work efficiently, this role is for you.
It is a part‐time role working 60 hours per fortnight, Monday to Friday with flexible start times between 8 and 9 am and finish between 2.30 pm to 3.30 pm (6 hours per day).
What You'll Be Doing
* Managing maintenance requests and work orders.
* Coordinating preventative maintenance schedules and follow‐ups.
* Liaising with contractors, suppliers and procurement.
* Raising purchase orders, receipting invoices and reconciling credit card purchases.
* Supporting compliance requirements including SDS, SWMS and asset records.
* Monitoring the maintenance inbox and coordinating communication across teams.
* Supporting waste management and environmental practices.
* Providing excellent customer service to staff, residents, families and contractors.
What You Need to Be Successful in This Role
* Highly organised with exceptional attention to detail.
* Confident managing competing priorities.
* A strong communicator with a professional and respectful approach.
* Comfortable working with systems and learning new software.
* Experienced in administration, ideally within maintenance, facilities or a similar environment.
* Calm, reliable and able to work both independently and as part of a team.
Skills and Experience
* Certificate III in Administration (or equivalent experience).
* Experience in an administrative or facilities/maintenance support role.
* Experience with maintenance or asset systems (Mex highly regarded).
* Financial accuracy with invoices and reconciliation.
* Understanding of compliance and documentation requirements.
* A current Police Clearance (less than 6 months).
* It is recommended that you will have 2 COVID vaccinations and an up‐to‐date Flu vaccination.
Apply now if you're ready to bring your organisational skills and proactive approach to a role where your work truly makes a difference every day.
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