Geoscience Australia values the lands, water and sky as we work to deepen a shared understanding of Country and Earth. We respect First Nations peoples and their enduring connection, contribution and obligations to Country. Reflecting on our shared history, we are committed to listen and learn.
About us
Geoscience Australia is Australia's pre-eminent public sector geoscience organisation. We are the nation's trusted advisor on the geology and geography of Australia. We apply science and technology to describe and understand the Earth for the benefit of Australia. We apply our diverse professional expertise, our deep and trusted knowledge, our national-scale Earth observation infrastructure and our strong partnerships, to the opportunities and challenges that face our nation.
Our culture
Our strength lies in our people, including our diversity in backgrounds, skills and experiences, and the way we work together to respond to the emerging needs of our work. We value diversity in gender, backgrounds, culture, and experiences of our employees and are committed to providing an inclusive workplace culture that ensures everyone has equal opportunity to contribute, participate and progress. Applications from people who reflect this diversity are encouraged.
Our workplace is committed to the health, safety and wellbeing of our employees and offer a variety of flexible working arrangements to enhance flexibility, including remote working arrangements.
What we can offer you
When you work at Geoscience Australia you will have access to a range of benefits and the opportunity to experience a workplace culture that truly values and promotes diversity, inclusion, equity and belonging. To learn more about our competitive salary, free onsite parking, generous flexible working arrangements and the role you can play in growing our culture click here.
Our team
Space Division delivers operational space-based capabilities for government, business, researchers and the community to enable a prosperous economy, sustainable environment and resilient society, including:
* providing the data, services, tools and expertise for a better understanding of our changing planet and to leverage innovative technologies across all industry sectors.
* making positioning and Earth observation data open and accessible for all Australians, including government, industry, research community and the public.
* leading national and international partnerships, networks and expertise on behalf of the Australian Government.
Positioning Australia Branch
The Positioning Australia Branch provides the fundamental geodetic services across Australia and its region through the National Positioning Infrastructure Capability and Global Navigation Satellite System (GNSS) analysis capabilities, The Branch also contains the Program Management Office function across the Positioning program, including stakeholder engagement to drive uptake of positioning services by industry, researchers and the public.
Southern Positioning Augmentation Network (SouthPAN Branch)
The SouthPAN Branch is responsible for the design, development and delivery of the Southern Positioning Augmentation Network’s capability. This includes managing the complex commercial arrangements, delivering on the significant capability requirements supporting end user engagement and system performance monitoring.
The role
We are looking for a proactive, enthusiastic and professional Executive Assistant to provide high-level administrative support to the Branch Heads of the Positioning Australia Branch and SouthPAN Branch.
The APS4 Executive Assistant is accountable under limited direction to perform and achieve moderately complex high-level administrative support work. They will be accountable for organising their workflow, making decisions within their defined parameters relating to area of responsibility and will seek guidance when required and must clearly understand the goals, values and needs of both the branches.
They will provide high-level administrative support to the Branch Heads and Senior Executive Team that is informed and directed by their knowledge of the administration function. They may be required to undertake some research, analysis and secretariat support activities.
The APS4 Executive Assistant will be required to share information, monitor work practices, set work priorities, follow, and develop local procedures and contribute and support the Divisional administrative support team and procedures.
The APS4 Executive Assistant may be required to communicate with, respond and provide advice to a range of stakeholders on moderately complex operational and administrative issues to achieve Branch and Geoscience Australia outcomes. They will be accountable to contribute towards ongoing self-improvement and professional development.
To be successful in the role you will:
* have exceptional organisational and communication skills, and an engaging and professional presence with the ability to establish and maintain key partnerships and successful working relationships with a range of stakeholders. You will engage directly with various internal and external stakeholders, government colleagues and officials.
* have sound decision-making and judgement skills and will be accountable to set and manage work priorities, provide clear and consistent communication, manage workflows, tasks and resources, whilst working in a busy environment.
* have strong coordination skills, including the ability to meet deadlines, follow and contribute to procedures and provide highly effective, timely, and efficient executive support to the Branch Head and Senior Executive Team and Divisional support team as needed.
* be required to identify, anticipate and respond to stakeholders’ needs and expectations and to have, or the ability to develop, a good understanding of relevant legislative frameworks and government decision-making.
In particular your duties will include:
* front-of-office duties, such as welcoming and escorting visitors, handling incoming emails, phone calls and correspondence, and directing enquiries
* diary management including scheduling meetings, forward planning, and management of meeting conflicts
* providing daily tracking on priority meetings, emails and actions, including tracking follow-ups on action items to ensure deadlines are met and escalating urgent matters/tasks for attention and response
* coordinating meetings and events (on site or virtual), including preparing electronic and hard copy papers and setting up meeting rooms
* managing and booking travel arrangements and itineraries, assisting with budget management, credit card acquittals, and handling less complex procurement and financial management tasks
* communicating with business partners and clients
* supporting teams across the respective branches with administrative tasks.
Are you unsure about applying?
Did you know that a Hewlett Packard internal report found that men apply for jobs when they meet an average of 60 per cent of the job requirements? Women and other people from diverse backgrounds tend to only apply when they check every box. If you think you have what it takes, but don’t necessarily meet every single point on what we are looking for, please still apply or get in touch with the contact officer to learn more about the role.
To Apply
Please visit the careers page of our website to submit your application via our e-Recruit system. Your application should include:
* Your resume (no more than 3 pages)
* A brief statement (no more than 700 words) outlining your transferable skills, experience and capabilities related to the role and the value you would bring to Geoscience Australia.
If you have any questions regarding the role, please contact Robin Swindell on (02) 6249 9*** or email **************@ga.gov.au
To learn more about applying for roles within the Australian Public Services please review, ‘Applying for an APS job: cracking the code’.
Eligibility
To be eligible to apply for this position you must meet the below eligibility criteria.
* Be an Australian Citizen at the closing date of application.
* The successful applicant must be able to obtain, hold and maintain a security clearance of an appropriate level relevant to this role.
* Commencement of employment is subject to the successful applicant undergoing and satisfying pre-employment screening, which includes a police history check.
Recruitability
RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the position. For more information please visit the Australian Public Service Commission website.
Hearing or speech impaired applicants are invited to use the National Relay Service by contacting 133 677, and requesting to be connected with our Recruitment team on 02 6249 9*** in order to obtain selection documentation.
Technical Assistance
If you require technical assistance, call Human Resources on (02) 6249 9*** or email ***********@ga.gov.au.
A merit list/pool may be created from this process. If you are successful for the merit pool, your details may be shared with other Australian Public Service agencies unless you choose not to have your details disclosed.