Sales & Office Coordinator
Part Time (0.4) – Tuesday/Wednesday/Thursday
Samuel Smith & Son and Negociants Australia
An opportunity exists within Samuel Smith & Son, a respected, family-owned wine merchant. Established in 1923 by the Hill-Smith family, Samuel Smith & Son services the Australian liquor industry with a blue-chip portfolio of national and international wines, spirits and craft ales, and embraces the philosophy of knowledge, service and friendship. Samuel Smith & Son also represent the Negociants Australia portfolio of quality imported wines. Both portfolios proudly represent outstanding family-owned wineries from Australia and abroad.
About the Role
Based in Oxley and reporting to the Regional Manager, this role provides administrative support to the full-time Sales and Office Coordinator, as well as the sales and customer marketing teams. The position also supports the coordination and execution of sales activations and contributes to the efficient day-to-day operation of the state office.
This position requires close working relationships with the Region Manager, Sales Teams, Key Customers, Customer Marketing, Equity Marketing, Principals and Sales Operations.
Key tasks include
· Provide comprehensive office administration support, including onboarding, office supplies, travel bookings, invoice processing, and expense reimbursements.
· Coordinate branch facilities management, including maintenance, cleaning, security, and landlord reporting.
· Support sales and marketing teams with activations, events, and customer communications to ensure successful execution.
· Assist in planning and managing branch events, principal visits, and customer winery itineraries.
· Oversee point-of-sale materials, customer glassware, and other promotional assets within the branch.
· Manage product allocations, stock ordering for functions and sponsorships, and sample administration.
· Timely identification of stock shortages using CRM platform and identification and reporting of slow moving lines
· Redistribution / reallocation of stock as & where required to meet desired supply outcomes.
· Organise and support branch sales meetings and related administrative tasks.
· Perform general administration duties as required to maintain smooth branch operations.
About you
Experienced in activations, sales and administrative support and events, with a track record of delivering excellent customer service. Organised and detail-focused, able to manage multiple priorities in fast-paced environments while taking initiative and working confidently. Strong communication and collaborative skills ensure effective engagement with team members, customers, and stakeholders. Advanced skills in Microsoft Office are essential to succeed in this role.
What's in it for you?
· Competitive salary including wine allowance
· Work with a respectful, collaborative, transparent and inclusive leadership team.
· A family-owned business with a culture focused on teamwork, innovation and growth.
How to apply
Please forward your cover letter and resume to Stuart Hearn, Talent Acquisition Manager via the Apply now function.
Applications will close on January 22nd, 2026.