Sharp & Carter are partnering with a leading global engineering consultancy to recruit a proactive and professional Reception, Office Admin to support their Brisbane office.
This is a fantastic opportunity to join a highly regarded business known for its collaborative culture, innovative projects, and professional yet down-to-earth environment.
The Role As the first point of contact for clients, visitors, and staff, you'll be the welcoming face of the business while providing vital administrative support across the office and project teams.
Key Responsibilities :
Front Desk & Client Services
Greet visitors and clients with professionalism and warmth
Answer and direct calls, manage messages, and handle general enquiries
Maintain a tidy and welcoming reception area
Coordinate meeting room bookings, catering, and room setup for meetings and events
Office Administration
Provide day-to-day support to Engineers, Project Managers, and Directors
Manage mail, couriers, stationery, and office supplies
Liaise with building management and service providers
Maintain communal office areas and ensure smooth daily operations
Document Control & Project Support
Assist in formatting and distributing engineering reports and project documents
Maintain digital and physical filing systems
Support project teams with version control, printing, and binding
Coordinate meeting schedules, reminders, and project milestone deadlines
Finance, HR & Compliance Support
Process purchase orders and assist with supplier invoice reconciliation
Support onboarding of new team members (desk setup, IT coordination, inductions)
Maintain visitor logs, first aid kits, and assist with WHS checks
Events & Culture
Help organise internal events, team lunches, and celebrations
Support initiatives that promote a positive and inclusive workplace culture
About You
Previous experience in a reception, administrative, or team assistant role (professional services or engineering background highly regarded)
Confident communicator with strong organisational skills
Proactive, friendly, and adaptable with excellent attention to detail
Comfortable managing multiple priorities in a fast-paced environment
Why You'll Love It
Join a globally recognised engineering consultancy
Supportive and collaborative team environment
Excellent exposure to major projects and professional networks
Central Brisbane City location, close to public transport and amenities
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