24th February, 2026
INTERNAL APPLICATIONS ONLY
We are seeking an Aged Care Administration to work in a part time fixed term (3 months) capacity based at Nhill.
ABOUT THE ROLE
* As a detail orientated team member, you will be the heart of our aged care Administration team, assisting with accurate and timely processing of files relating to aged care residents.
* Our team aspires to achieve compliance standards and quality healthcare outcomes for residents in our communities.
* This Opportunity offers both financial and administration duties; meeting client needs with clear and accurate information.
* This position efficiently supports the aged care coordinator; and liaises with finance and administration and clinical managers in discharging duties in a timely manner.
KEY SELECTION CRITERIA
Essential:
* Effective communication and organisational skills.
* Previous experience working in health or aged care or administration position.
* High level of proficiency in using digital tools and systems that support aged care operations, clinical documentation, and communication.
KEY RESPONSBILITIES
* Maintain accurate client files and facility registers in accordance with regulatory standards.
* Coordinate with clinical and care staff to update client care documentation as needed.
* Respond to routine internal and external queries regarding billing, funding, bed availability, and documentation.
* Support the preparation of documentation for audits, compliance checks, and management reviews.
* Provide onboarding and orientation processes for new clients, including documentation and file setup.
* Assist with Residential Aged Care admissions, including discussing financial matters with residents and representatives, gathering clinical information, and preparing agreements.
* Provide coverage during Aged Care Coordinator leave periods, where
applicable.
* Process monthly invoicing of residential client accounts, ensuring accuracy and timeliness.
* Support the reconciliation of monthly funding, including government subsidies and client contributions.
* Maintain system fee schedules to align with agreements.
* Monitoring resident hospital leave and notify relevant Directors of Nursing for review.
* Assist with training of new employees in clerical and administrative functions related to Aged Care Coordination, to ensure consistency and quality improvement at direction of relevant direct report.
* Competently complete other related tasks as directed by Executive Director Finance & Administration.
HOW TO APPLY:
If you wish to apply and be considered for this role, please submit the following information in one document:
* Your resume, including a comprehensive employment history, the qualifications you hold and the contact details for at least three referees.
* A cover letter outlining your suitability for the role.
* Response to the Key Selection Criteria found above, using recent examples of your experiences.
APPLICATIONS CLOSED 13 MARCH 2026