Summary:
The Administration Officer is a vital role in all industries, responsible for providing efficient administrative support to ensure smooth operations. This position requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. The ideal candidate will possess excellent communication and problem-solving abilities, as well as a strong work ethic.
Responsibilities:
* Perform general administrative tasks, including managing correspondence, scheduling appointments, and maintaining records.
* Coordinate and facilitate meetings, conferences, and events, ensuring all necessary arrangements are made.
* Assist in the preparation of reports, presentations, and other documents as required.
* Manage office supplies, stock and equipment, ensuring inventory is maintained and orders are placed in a timely manner.
* Handle incoming and outgoing communications, including phone calls, emails, and mail, and redirect them as necessary.
* Maintain and update databases, ensuring accuracy and confidentiality of information.
* Support the recruitment process by coordinating interviews, preparing job postings, and assisting with onboarding activities.
* Collaborate with various departments to ensure effective communication and coordination of administrative tasks.
* Handle any ad-hoc administrative duties as assigned by management.
Qualifications:
* High school diploma or equivalent; additional certification in office administration is a plus.
* Proven experience in an administrative role, demonstrating strong organizational and time management skills.
* Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
* Excellent written and verbal communication skills.
* Ability to prioritize tasks and meet deadlines in a fast-paced environment.
* Strong attention to detail and accuracy.
* Ability to maintain confidentiality and handle sensitive information with discretion.
* Strong problem-solving and decision-making abilities.
* Ability to work independently and as part of a team.
* Accounts experience is an advantage along with experience using Xero