BackExecutive Assistant to VPs of Sales and Marketing#SCB-7176Maryville, Tennessee, United StatesApplyApply for this job now! ApplyRequisition NumberSCB-7176Location CityMaryvilleLocation StateTennesseeFT / PTFull-timeShift Schedule1st shift: 8:00 am - 5:00 pm (M-F)DescriptionExecutive Assistant to VP of Sales & VP of MarketingProviding administrative support to the Vice President of Sales and the Vice President of Marketing as well as the department management personnel. Responsible for the handling of confidential information, requiring good judgment, discretion, and sound technical skills. Must be able to work independently and as part of a team on special projects. Must be able to interact and communicate with individuals at all levels of the organization. The position requires continuous attention to detail and the ability to work in a fast-paced environment, while managing multiple tasks and priorities.Essential Duties and ResponsibilitiesManaging and maintaining executive calendars and staff meeting agendas on a daily basis, including scheduling meetings, appointments, and conference callsOrganizing professional site visits for vendors, customers, and other business partnersArranging detailed travel itineraries for executive staff, including booking airline, train, hotel, and car reservations, limousine transportation, conferences, event and restaurant reservationsCommunicating with customer, vendors, regarding meetings and eventsMaintaining vendor and customer management records in SAPOrganizing functions and off-site eventsProviding backup support to the other Executive AssistantsPreparing and edit correspondence, communications, presentations, and other documentsCreating and editing PowerPoint presentationsMaintaining all office supplies and equipment (ordering supplies, replacing toner, adding paper, programming phone numbers on fax machine, calling in office vendors for repairs)Assisting with budgeting process and compiling data of expendituresPerforming tasks and sharing goals as part of a support team with responsibility for areas such as communication, evaluating, analyzing, problem solving, and decision-makingRunning errands (buying supplies, picking up meeting materials, etc.)Answering and screening telephone calls; filing, data entry, report generation, and data verificationSupporting other departments with projects, administrative duties, etc.NOTE: This list presents only the principal duties of the position and is not intended to be comprehensive. The duties and responsibilities listed above may be changed or supplemented at any time in accordance with business needs and conditions.Education and ExperienceAssociates Degree in Business or related field, or equivalent work experience3 - 5 years' experience performing general office duties and proceduresCompetencies and SkillsExcellent interpersonal and communication skillsHigh ethical standards; high degree of initiative, self-motivation, perception, and independent judgmentStrong organizational skills and attention to detailDemonstrated commitment to Company values, policies, procedures, and controlsAbility to work well with others at all levels of the organizationStrong working command of the English language, with excellent verbal and written communication and presentation skillsProficiency in Microsoft Word, Excel, and PowerPointAbility to adapt to rapidly changing priorities, while managing multiple projectsExcellent time management with ability to prioritizeHandling matters of a confidential natureDesire to be a high performer and a strong team playerMust be able to work independently and as part of a team on special projects.Physical DemandsMust be able to stand, sit, and walkLong periods of sitting are required, as well as long periods of working on the computerOccasional lifting up to 30 poundsNOTE: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functionsWork Environment and Personal Protective Equipment:Within the Smith & Wesson manufacturing facility, employees may be exposed to manufacturing noise, airborne liquid chemicals, fine particulate dust, ambient temperatures, and industrial lighting. Work environment is similar to most manufacturing operations. May be exposed to excessive noise, temperatures, hazards associated with working around moving machinery, work in confined quarters, exposure to vibrations and shop lighting, continuous exposure to hot temperatures, may be humid, odors, dust, continuous exposure to mechanical hazards, and occasional exposure to chemical hazards.The following Personal Protective Equipment is required:* Safety glasses with side shields and hearing protection required when on manufacturing floorThe use of additional personal protective equipment (PPE) may be required when a job task(s) is being completed in or around your assigned department or in another department, this includes safety eyewear, hearing protection, and safety footwear.Updated 2/27/2025
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