About you
You are a friendly, organised and community‐minded person who enjoys supporting others and keeping things running smoothly. You take pride in creating a welcoming, safe space for staff, families and community. You bring respect for cultural protocols and a strong commitment to working alongside First Nations people. You're someone who can juggle multiple tasks, stay on top of details, and step in wherever needed, whether it's helping with admin, supporting events, getting gear ready for camps, or keeping the office tidy and running well.
About the role
The Operations & Administration Assistant plays an essential support role in ensuring the day‐to‐day operations of the Top End office run smoothly, efficiently, and in alignment with the needs of staff, programmes, and community. This part‐time role (20 hours per week, across 5 days) includes administrative, logistical, and practical responsibilities. Salary: $69,182.91 – $77,341.57 per annum (pro rata for part‐time hours) plus 12% super.
Key Responsibilities
* Maintain basic filing systems and support record‐keeping.
* Answer phones, direct calls, greet guests, manage admin inbox, PO Box collection & distribution.
* Complete regular weekly tasks.
* Provide executive assistance and administrative support to the Regional Director and Senior Administrative and Operations Officer & Director – Top End.
* Assist with setting up meeting spaces, ensuring logistics such as catering, technology and relevant documents are available.
* Provide event support alongside the team including washing of camping equipment, bedding and towels.
* Support with travel and accommodation for Top End staff/visitors including camps, arranging/cleaning and storing of gear, food, satellite phones and ensuring vehicles are checked.
* Maintain inventory and ordering requirements such as stationary, office equipment, kitchen requirements, cab charges, etc.
* Contribute to the creation of systems and processes to improve business practices.
* Maintain a clean and organised workspace, ensuring common areas are well‐maintained and clean including daily housekeeping such as restocking toilet paper/paper towels, wiping surfaces, washing/putting dishes away, leaf blowing or sweeping, bins out, washing machine emptied and hung/folded.
* Coordinate resupply and maintenance of cleaning supplies, rubbish coordination and sanitary bin collection, cleaner, etc.
* Be a positive, innovative and active member of the Children's Ground team that contributes to a strong, connected, respectful and supportive organisation.
* Actively contribute to team building and planning sessions, including regular meetings.
* Commit to Children's Ground Code of Conduct, including following community protocols.
* Undertake other tasks as requested to support the activities of Children's Ground.
Essential Key Selection Criteria
* Respect for cultural protocols and an understanding of working in First Nations communities.
* Friendly and welcoming approach to supporting staff and community visitors.
* Strong communications skills.
* Well organised and able to manage time effectively.
* Strong attention to detail and ability to stay organised across multiple tasks.
* Ability to work independently and take initiative to solve problems.
* Motivated and willing to learn.
* Competent with common administration tools and systems (Microsoft Suite, digital platforms).
* Willingness to undergo a National Police Check and obtain NT OCHRE Card (Working with Children Check).
* A C Class Drivers Licence.
Pay range
$69,182.91 - $77,341.57 AUD per year (Top End - Darwin).
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