Executive Assistant to High Performing Sales Team
Are you an organisational genius whose heart races at the sight of checklists, colour-coded calendars and perfectly planned schedules? Do you thrive in a fast-paced environment and love working alongside dynamic, supportive leaders?
Then we want YOU to join our fun-loving real estate team.
We are on the hunt for an experienced & exceptional Executive Assistant / Team Leader to help keep us on track and support the day‐to‐day rhythm of our busy business.
As the Number 1 Sister Team in Australia, we run a high‐performing and energetic sales team. As the right‐hand to our incredible sister principal duo, you'll play a key role in keeping everything running smoothly and ensuring no detail slips through the cracks.
What's on Offer:
A fast‐paced, exciting environment where no two days are the same
The chance to lead operations and support a record‐breaking sales team
Plenty of training, development, and mentorship to help you excel and grow
A supportive, close‐knit culture with regular social events and celebrations
Real opportunities for career growth, recognition, and leadership
Key Responsibilities:
Provide administrative support to the selling principals and their team
Manage calendars, appointments and daily schedules for the principals & their team
Prepare appraisals, listing presentations and marketing materials
Oversee sales administration/marketing from pre‐listing through to settlement
Manage and maintain the client database, ensuring records remain accurate and up to date while coordinating bulk email and SMS communications
Prepare and distribute weekly vendor reports
Handle incoming calls and enquiries, ensuring timely follow‐up and communication
Create and manage call lists, including importing and exporting data
Support team productivity by tracking tasks and ensuring deadlines are met
Coordinate settlement gifts, anniversary gifts and ongoing client care initiatives
Ensure post‐transaction client follow‐up, relationship nurturing and referral opportunities are nurtured
Assist with events, auctions, sponsorship days and conferences when required
What You'll Bring to Our Team –
Aside from the morning caffeine hits and daily motivation...
Minimum 4 years' experience as an Executive Assistant, Operations Manager, or Senior Sales Administrator (real estate experience essential)
You understand the importance of presentation and always show up looking polished & professional
Exceptional organisational and time management skills
You are proactive, solution‐focused and always thinking one step ahead
High‐level communication skills, written and verbal, with a polished, professional style
Strong knowledge of Vault, Rita, ActivePipe, Microsoft Office, and marketing tools
Ability to work independently, take initiative, and thrive under pressure
Meticulous attention to detail and a solutions‐focused, proactive attitude
Passion for teamwork, leadership, and supporting others to achieve success
Why You'll Love It Here:
Join us in our brand-new Pimpama office, a beautiful space designed for collaboration and success
Be part of an award‐winning, trailblazing RE/MAX team with an outstanding reputation
Work alongside top agents who are not only high performers but supportive mentors
Enjoy a workplace that's fast‐paced, energetic, and filled with laughter
Celebrate wins together with team lunches, awards nights, social events, and fun team days
Access leading systems and technology that make your job easier and more impactful
Build a career where you're valued, appreciated, and constantly developing your skills
Join a company where hard work is recognised, achievements are rewarded, and people matter
Ready to Lead, Support & Shine?
If you're ready to step into the engine room of a powerhouse real estate team and take your career to the next level - we want to hear from you!
Need more information? Call Carrie on 0425 015 154 or Apply now via Seek
Application Questions
* Which of the following statements best describes your right to work in Australia?
* How many years' experience do you have as an executive assistant?
* How many years' experience do you have in a Real Estate Role?
* Which of the following Microsoft Office products are you experienced with?
* Do you have a current Australian driver's licence?
What can I earn as an Executive Assistant
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