Our client is a long standing, successful, family owned specialised trade business located in Wollongong. They are seeking a full time, service focused book keeper who thrives in a busy setting.
This role is central to the smooth day-to-day running of the business and suits someone who enjoys ownership, consistency and working autonomously. As the Accounts and Office Coordinator, you will manage payroll, accounts and office operations with accuracy and professionalism, ensuring the right processes, tools, and information are in place for the business to run smoothly. Working largely independently, you’ll support both clients and trade teams by creating an organised, reliable, and well‑run environment. Approachable and service‑focused, you take pride in quietly enabling others to do their best work while modelling professionalism, teamwork, and a commitment to continuous improvement.
Accounts
* Record and categorise daily financial transactions (sales, purchases, receipts, payments)
* Maintain and reconcile general ledger accounts
* Prepare and manage accounts payable and receivable
* Monitor cash flow and assist with budgeting and forecasting
* Ensure all invoices are prepared, checked and issued in a timely manner
* Respectfully and proactively follow up with all outstanding monies owed so that debtors days are minimised.
Payroll Administration
* Process regular payroll in compliance with award rates
* Reckon Hosted and / or Xero payroll software experience needed
* Calculate wages, superannuation, leave entitlements and deductions
* Ensure compliance with PAYG withholding, Superannuation obligations and other tax obligations
* Prepare and lodge Single Touch Payroll (STP) reports with the ATO
* Proactively maintain accurate employee records (e.g. TFN declarations, leave balances)
Financial Reporting and Compliance
* Assist with preparation of BAS and IAS
* Provide regular reports to the Director (e.g. profit & loss, balance sheet)
* Support the external accountant with end‑of‑year reports and audits
* Keep up to date with changes in tax and payroll regulations
* Ensure all renewal notices are sent for approval and paid prior to renewal date.
* Ensure compliance at all time with all key insurances and services including, but not limited to: Workers Compensation, Public Liability, Professional Indemnity, Electrical Equipment (mobile phones / laptop etc), Contractor licenses are up to date.
Administration
* Administration quality standards are optimised and standardised
* Review and address any complaints and elevate as appropriate.
* Support the team with documentation (meeting minutes, action lists, scheduling)
* Act as a central point of contact for internal enquiries such as IT, equipment, accounts and payroll
* Create and maintain central records such as contact lists, leave schedules, proposals and letters as requested.
Culture and Safety
* Ensure all new starter documentation is received prior to start date; employee files are established
* Maintain training logs and schedule review dates for key processes
* Contribute to performance feedback and development conversations
* Contribute to a constructive team culture with timely and accurate information
* Liaise with external services (e.g. IT / Accounts/HR) to ensure compliance and queries are well managed and risks minimised
* Take action towards healthy and safe work practices throughout the business
About you
You're an experienced accounts and administration professional who enjoys ownership, consistency, and working autonomously. With at least 3 years' experience in a similar role, you bring strong capability across payroll, accounts payable and receivable, reconciliations, and general office coordination. Highly organised and detail‑focused, you take pride in accuracy, meeting deadlines, and keeping systems, records, and processes running smoothly. You're approachable and professional in your communication, comfortable dealing with internal queries and the occasional customer interaction, and confident juggling multiple priorities — particularly during key periods such as Tuesday payroll and month end.
Job Details
This is a full‑time, on‑site role, working 8:00am to 3:00pm, with a two‑week Christmas shutdown each year. You'll work largely independently, reporting to the Director, and will be trusted to manage your responsibilities with minimal supervision. Experience with Reckon Hosted is highly desirable, and familiarity with Xero will be advantageous as the business transitions systems, however training can be provided for the right person. Above all, you are dependable, proactive, and service‑minded; someone who quietly enables the business and trade teams to do their best work by keeping the financial and administrative foundations strong.
Qualifications
* Strong, independent experience as a book keeper – in particular, accounts, payroll and administration
* Payroll processing experience
* Strong attention to detail and organisational skills
* Ability to work independently and manage competing deadlines
* Excellent communication and service skills
* Experience with Reckon Hosted and/or Xero
* Exposure to working in a trade, construction, or SME environment
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