Office Manager – Cairns
Dynaciv are currently seeking an experienced and motivated Office Manager to support our growing regional operations.
This is an outstanding opportunity to join a well-established infrastructure business with a strong pipeline of long-term projects across the region. Dynaciv has developed a strong working relationship with Queensland Rail and continues to invest heavily in growing our footprint throughout FNQ.
We are looking for someone who enjoys working in a fast-paced project environment and can support both operational and project delivery teams while helping establish and grow our Cairns office.
About Us
At Dynaciv, we’re trusted across Queensland for our expertise in delivering complex civil and infrastructure projects. With hundreds of successful projects completed and a strong future workload across rail and infrastructure sectors, we are continuing to expand our regional presence and capabilities.
Our Cairns office will play an important role in supporting ongoing and future works throughout Far North Queensland.
Our Culture
Our culture is at the heart of everything we do. We are a tight-knit team that values integrity, accountability, and strong relationships with our staff, clients, subcontractors, and industry partners.
We believe in fostering an environment where people feel valued, supported, and genuinely part of the team.
Role Responsibilities
Ø Support Regional and Project Managers on local projects.
Ø Manage day-to-day office administration and coordination activities.
Ø Handle accounts administration, invoicing, and data entry using Xero and Dynaciv’s Job Management System.
Ø Prepare and issue RFQs for trades and services.
Ø Assist with tender submissions and bid documentation.
Ø Support subcontractor procurement and administration processes.
Ø Support with compliance (Quality, Safety, Environmental)
Ø Support compliance activities to ensure Dynaciv and its subcontractors meet Queensland Rail RIW system requirements
Ø Prepare site setup documentation and issue RFIs.
Ø Coordinate with engineers, certifiers, and service providers to obtain approvals and permits.
Ø Maintain project records, registers, and business contact lists.
Ø Provide regular updates to project teams and clients.
Ø Attend client, project, and site meetings as required.
Ø Assist with general operational support for the Cairns office.
What We’re Looking For
To be successful in this role, you will ideally have:
Ø Previous experience in an Office Manager, Project Administrator, Contract Administrator, or Project Support role within construction, infrastructure, or civil works.
Ø Experience using Xero for accounts and administration functions.
Ø Strong Microsoft Office and computer literacy skills.
Ø Excellent communication and organisational skills.
Ø Ability to manage multiple priorities in a fast-paced environment.
Ø A proactive and team-oriented attitude.
Ø Previous rail infrastructure experience will be highly regarded.
Ø Experience working with Queensland Rail projects or systems will be advantageous.
If you’re looking for a long-term opportunity with a growing business that is committed to the future of Far North Queensland, we would love to hear from you.