We're seeking a highly motivated, organised and efficient Marketing and Operations Coordinator to provide support to provide professional administrative and marketing support to the Capital Markets team, ensuring efficient operations and effective campaign delivery across all aspects of the business.
Coordinate marketing campaigns including Information Memorandums, presentations, brochures, and digital content
Manage third-party relationships, enquiry schedules, and inspection bookings
Create and manage property listings across JLL and external platforms
Support pitch processes and new appointment submissions with document preparation
Coordinate marketing materials for business development and client acquisition
Liaise with internal and external teams to deliver strategic property marketing collateral
Coordinate press releases, photography, print media, and social media content
Manage pre-funded marketing budgets and process invoices
Prepare correspondence, reports, agency agreements, and presentations with high attention to detail
Coordinate meetings including booking, agendas, minutes, and logistics
Maintain CRM systems including marketing lists, deal pipelines, and fee tracking
Manage databases for financial systems, property portals, and enquiry registers
Ensure accurate data entry and system integrity across platforms
Assist accounting team with expense coding, fee invoicing, and payment follow-up
Track recoverable costs and manage Trust Account deposits per legislative requirements
Organize client events and marketing activities to drive market presence and engagement
Handle incoming enquiries and distribute to appropriate team members
Arrange travel, accommodation, and itineraries as required
Provide general office support including relief concierge duties
Complete training programs and collaborate with national Marketing and Operations teams
Work autonomously and as a contributing team member following office procedures
Interested? An ideal candidate would need to have the following qualifications:
Confident self-starter with a can-do attitude and proven relationship-building abilities
Strong formatting skills and document creation experience
Advanced knowledge of MS Office packages (Word, PowerPoint, Excel)
Sound knowledge and experience working with various systems and databases
Keen attention to detail and strong customer focus
Strong work ethic with excellent multi-tasking abilities
Previous experience as team assistant, PA, or EA in commercial property or professional services (highly regarded)
Enthusiasm for becoming a critical member of a close-knit team marketing significant commercial real estate assets in WA
What can you expect from us?
Equal opportunity employer committed to building an inclusive workplace
Recognized among the World's Most Ethical Companies for over a decade
Supportive of applications from all underrepresented groups including Aboriginal and Torres Strait Islanders, LGBT+, people with disability, and people of all ages, religions and races
Dedicated to supporting veterans transitioning to civilian careers
Recognition and appreciation of transferable military service skills
Encouragement to apply even if you don't meet all requirements - we want to know what you bring to the table
Apply today, quoting job reference number REQ471450