Proposals Team Leader - (260000DI)
Description
We are seeking a Proposals Team Leader to lead proposals and fee submissions for the Buildings business in Sydney. The role is responsible for writing proposal / fee submissions and having accountability for local marketing activities, Pipeline data accuracy and project write-ups.
We're looking for a Proposal Team Lead with strong proposal writing and team leadership experience to join our team. This role offers the opportunity to work in a skilled team of proposals coordinators and engineers to produce high quality proposals / fee estimates, and other business development materials, and client deliverable in a timely and efficient manner.
Role Focus
* 70% proposal development and support
* 20% proposal report quality review and submissions
* 10% broader business and administrative support to the Business Centre
Day to Day Tasks
Proposal & Submission Leadership
* Lead and coordinate proposal and fee submissions across the Building Group in New South Wales.
* Ensure proposals meet quality, compliance, branding, and client requirements.
* Manage proposal timelines, contributors, reviews, and approvals.
* Drive continuous improvement of proposal quality, templates, and processes.
Offshore (Pune) Team Coordination
* Act as the primary interface between the Australian business and the Pune proposals team.
* Allocate and prioritise proposal support based on deadlines and strategic importance.
* Provide clear briefs, win themes, differentiators, and client context.
* Monitor workloads, milestones, and quality reviews; escalate as required.
* Support maintenance of centralised proposal trackers and reporting.
Quality & Knowledge Management
* Maintain consistency with Stantec brand, style guides, and QA requirements.
* Minimise errors through structured reviews and quality control.
* Facilitate knowledge sharing and best‐practice collaboration across offices.
Stakeholder & Business Support
* Build strong working relationships with team leaders, managers, and business leaders.
* Support local marketing activities, pipeline accuracy, and project write-ups.
* Assist with tender portal monitoring and annual subscription renewals.
* Contribute to team culture, engagement, and continuous improvement initiatives.
To Be Successful In This Role You'll Need
* Tertiary qualification in a relevant discipline or equivalent experience.
* Experience in an engineering consultancy, construction, or design environment is preferred.
* Strong proposal writing, coordination, and leadership capability.
* High attention to detail with a strong quality and compliance mindset.
* Ability to manage competing priorities and add value to business outcomes.
* Advanced AI, MS Word and PowerPoint skills.
* Positive, proactive, and collaborative approach.
What We Offer
* Genuine Flexible Working Arrangements – including work from home opportunities, provision for school term contracts, job sharing and part time employment.
* Option to purchase up to 4 weeks additional leave.
* Learning and Talent Development Programs – including Global programmes, online learning and on-the-job learning.
* Mentoring for your own development and the opportunity to mentor others.
* Professional Memberships.
* Salary Continuance Insurance (SCI).
* Mental Health, Employee Assistance Program and Wellbeing Programs.
* Service Recognition Awards.
Equal Employment Opportunity Statement
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans
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