About Coty
We're Coty, a global leader in beauty. We're #1 in the world for Fragrance and #3 in the world in Colour Cosmetics with a portfolio of brands that have been known and loved for generations.
Our iconic portfolio of more than 77 brands are sold in over 150 countries around the world. We believe in beauty with a purpose and brands that inspire, no matter where they are in the world. We have some of the most well-known brands in the categories of Fragrances, Colour Cosmetics and Skin & Body Care including Gucci, Chloé, Calvin Klein, Burberry, Marc Jacobs, Sally Hansen, philosophy, Adidas, Rimmel, Max Factor, COVERGIRL and the list goes on and on
Coty is committed to building a workforce that is as diverse as the communities we serve. Hiring people with different backgrounds and experiences helps us build better products, better serve our users, and build a diverse and inclusive workplace.
**About the role**:
Provide administrative support to the National Field Operations Manager and field-based Account Managers through meticulous implementation of processes and procedures for the channel of pharmacy.
**Reporting to the National Field Operations Manager, you will**:
Support the Field Operations Manager and field-based Account Managers in the coordination of sales and administration activities. Act as the conduit between all internal functions and the Pharmacy field team to provide centralised communication.
Review order status and liaise with Customer Service and Accounts Receivable on blocked orders and/or orders not shipped to provide regular updates to the team.
Work closely with the Pharmacy sales team to streamline and develop standard reporting systems, processes, and procedures, including managing daily idoc report and ensuring all orders are processed via SAP or Account Managers
Prepare and distribute weekly, monthly, and ad hoc Pharmacy sales report to all relevant stakeholders using Business Objects, SAP and Jedox.
Assist in creation of and distribute selling content sheets, presentations, and other relevant selling aids, and distribute timelines to Brand and Marketing Activation teams and necessitate responses.
Maintain and update all aspects of the sales ordering tool Klee to ensure accuracy of codes and product descriptions at all times.
Create and maintain templates for promotional activities as required, and collate and manage allocations tracker for launches, gift sets and promotions.
Assist in the coordination and communication of planogram updates and the dispatch and installation of retail units.
Ad hoc tasks and general administration
**You will have**:
2+ years of sales administrative experience
High level interpersonal skills with ability to work collaboratively with sales and other functional teams.
Excellent presentation and strong communication skills.
Strong analytical, thinking and problem-solving skills.
High level ability to set priorities and manage competing demands.
Impeccable accuracy and attention to detail in completing tasks.
Strong MS Office skills required including Excel & Power point skills at an intermediate level (minimum).
Experience in luxury &/or mass fragrances or beauty products or FMCG will be beneficial.
**About the benefits**:
**Omni-Working**: Hybrid flexible working model enabling employees to balance remote and office based work and promote work / life balance
**Central office location**: Modern Hybrid Office facilities located in the heart of Sydney close to public transport and amenities with spectacular views of Sydney Harbour
**Summer Fridays**: Opportunity to disconnect from work early on Friday afternoons during the Summer months to take advantage of the long summer days and enjoy an early long weekend to recharge and refresh
**Employee Engagement Events & Activities**: Social club and regular team events and social activities
**Product Allowance**: Employees can order from a vast selection of Coty products each year
**Paid Volunteering Leave**: To participate in volunteering and fundraising activities in support of approved charities
**Gender-Neutral Paid Parental Leave**: All employees regardless of gender, will have access to the same number of fully paid weeks of offered parental leave
**Birthday leave**: Enjoy the day off to celebrate your birthday
**Referral program**: Refer a talent to a vacant role and if they are successful in the position receive a generous one-off payment