Prior, during and post season the duties of the Treasurer may require but are not limited to:
* Ensuring all financial requirements are met on a weekly basis. This includes, but is not limited to:
o Processing of all incoming invoices including validation and timely payment.
o Management of all Cash floats in operation at the club, including refloating and reconciliation as required.
o Collection of all cash takings, reconciliation to club Point of Sale and Banking.
o Raising relevant invoices as required, including any debt management required.
o Management of all club registration fees, ensuring all players are financially viable.
o Ensuring relevant club parties are provided with financial means for covering large club expenditure. This includes a prepaid card to be used on a regular basis.
* Ensuring the committee is empowered to manage the financial affairs of the club, this includes:
o Preparing a club budget and cash flow projection each year.
o Maintenance of all relevant financial software, including but not limited to, Point Of Sale system (currently Square) and Payment Plan systems (currently Payleadr).
o Financial transactions are recorded into the clubs accounting system.
o Maintaining a list of club assets and liabilities.
o Provide a monthly profit and loss reports.
* Provide protection of the clubs cash, assets and the volunteers who handles them, this includes:
o Implementation of financial management procedures.
o Control of the club bank accounts.
o Ensuring payments are undertaken via Electronic Funds Transfer.
o All money that is due to the club is collected.
o As much revenue as possible is collected using online payments.
* Ensuring all financial transactions are recorded in the clubs accounts and producing the clubs financial reports for presentation to the committee, this includes:
o Produce the financial report to members and to be presented at the Annual General Meeting.
o Ensure an audit or review is complete in time for the financial reports to be presented at the AGM.
* Undertake all legislatively required reporting and submissions. Current requirements includes:
o Business Activity Statement, reconciliation and submission on a quarterly basis.
o Financial Results, Consumer Affairs Victoria.
o Budget and Actual Player Payments Summary, SFNL.
Category
Sport
Commitment
Regular - more than 6 months
Type Of Work
Accounting & Finance, Governance, Boards & Committees,
Time Required
4-8 hours per week
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