Group and Team: Infrastructure and Assets and Business Support Team
Location: Council Centre
Employment status: Permanent Full-time 1.0 FTE
Classification: Municipal Officer Level 2
Agreement: Hobart City Council Enterprise Agreement 2024
Salary range: $74,667 + 13.5% superannuation.
About the role
This role contributes to the success of the City by providing high level administrative and coordination support that enables the Infrastructure and Assets Network to deliver its strategic and operational objectives. The role focuses on governance support, meeting coordination, high quality administrative services, and oversight of key financial and business processes.
Key responsibilities
* Contributing to business improvement initiatives by supporting the development of work instructions and assisting with the implementation of new administrative procedures.
* Overseeing and coordinating meetings across the Infrastructure and Assets Network, including agenda preparation, minute taking, and accurate record keeping.
* Coordinating conferences and events, including registrations, travel, accommodation, and associated logistics.
* Delivering timely administrative support for programs, projects, and major initiatives, including research and preparation of background notes.
* Prioritising and managing incoming communications and customer requests, and auditing outgoing correspondence for accuracy and compliance.
* Assisting with financial operations such as audits, invoicing, and purchase orders.
* Supporting the coordination of open space bookings and ensuring documentation is accurate and assessments are completed promptly.
* Managing updates across digital platforms including the Hive, the IAN Resource Centre, and the City of Hobart website.
* Providing high level administrative, secretariat, and project support through governance coordination, accurate record keeping, and effective follow up.
* Demonstrating discretion, professionalism, and compliance with organisational standards when managing confidential or sensitive information.
You are an organised and proactive professional with experience in providing high level administrative support in a fast paced environment. You demonstrate strong written and verbal communication skills, sound judgement, and the ability to manage multiple priorities while maintaining accuracy and attention to detail.
About us
The City of Hobart offers something for everyone, with connections between nature, history, culture, businesses and each other. We are proud to provide a range of services and facilities that support the wellbeing, safety and participation of the community as well as continuously look to improve and embrace new approaches to achieve better outcomes for all.
Benefits
* Above Award wages and Employer % with salary sacrifice options.
* A wide range of paid leave entitlements.
* Health and Wellness programs, including onsite gyms.
* Ability to purchase additional leave after 12 months of service.
* An Employee Assistance Program that offers onsite visits.
* Corporate Health Plan discounts with BUPA, St. Luke's and Medibank.
The City of Hobart is committed to building an inclusive community and workplace. As an equal opportunity employer, we encourage applications from people of all backgrounds, abilities, ages and identities.
Apply today!
All applications must be made in the online portal. Applications close 11:59 pm Sunday 15 March 2026.
You will need to read the position description prior to commencing your application as you will be required to address the key duties, skills and knowledge for this role in 600 words or less.
#J-18808-Ljbffr