Description
You will make an impact in the following ways:
* Provide administrative support by conducting research, preparing statistical reports and addressing routine to complex information requests.
* Gather, compile and verify information and enter it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.
* Complete data collection, data entry and report generation on various departmental related activities.
* Perform associate functions as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
* Respond to, or redirect, routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.
* Prepare documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
* Documents and maintains departmental policies and procedures.
* Participates as a team member on departmental related business improvement assignments and projects as needed.
* Performs other routine to complex administrative activities as needed per the established procedures of the organization and/or department.
* Act as an informal resource for colleagues with less experience.
Responsibilities
Additional Information
* Part Time / 16 hours per week (2 days -Thursday & Friday)
* Fixed Term Contract til Aug 2026 (12 months)
* Competitive Salary
* Local Valid Drivers License (Preferred)
Experience
* The ideal candidate is a great communicator, organised, action oriented and able to balance and triage competing stakeholders and priorities.
* Experience in document management, data entry and/or invoicing is preferred
* This role requires relevant work experience and skills obtained through education,
* training or on-the-job experience.
Qualifications
Critical Competencies:
Values differences - Recognizing the value that different perspectives and cultures bring to an organization.
Ensures accountability - Holding self and others accountable to meet commitments.
Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.
Data Analytics - Discovers, interprets and communicates qualitative and quantitative data;
determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions.
Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards.