Vehicle Administrator / Licensing Clerk
Dianella, WA
Magic Enterprises – Automotive Dealership
Full‐time
About the Role
We are seeking a reliable and detail‐focused Vehicle Administrator / Licensing Clerk to join our Dianella dealership team.
This role is responsible for the accurate administration and licensing of new and used vehicles, ensuring all documentation is compliant, complete, and processed within required timeframes. Working closely with our Sales team and Management, you will play a key role in supporting smooth vehicle deliveries and maintaining high standards of compliance and accuracy.
This is an ideal opportunity for someone with dealership administration experience who takes pride in precision, organisation, and being a trusted support across the business.
Key Responsibilities
* Responsible for vehicle administration for new and used vehicles for the dealership, including stocking of vehicles/deal processing
* Process vehicle licensing and registrations in line with WA Department of Transport requirements
* Ensure all licensing details (VINs, engine numbers, ownership details, fees and dates) are accurate prior to submission
* Maintain accurate and compliant vehicle records within the dealership management system
* Prepare and manage complete vehicle deal files prior to delivery
* Liaise with Sales Consultants, customers and relevant authorities regarding licensing and documentation
* Maintain audit‐ready records and ensure compliance with dealership and legislative requirements
About You
* Previous experience in vehicle administration, licensing, or automotive dealership administration
* Strong knowledge of WA vehicle licensing and registration processes (preferred)
* Exceptional attention to detail and accuracy
* Strong organisational and time management skills
* Confident communicator with a professional approach
* Comfortable working across dealership systems and Microsoft Office
* Able to work collaboratively in a fast‐paced dealership environment
* High level of confidentiality and professionalism
What We Offer
* A stable role within a well‐established and growing automotive group
* Supportive team environment with clear processes and systems
* Exposure to dealership operations and compliance
* Opportunity to develop within automotive administration
* Convenient Dianella location
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