Personal Assistant and Office Manager
We are looking for a energetic Personal Assistant and Office Manager to join our team, combining executive leadership support, personal assistant duties, and building maintenance management.
We are seeking someone who embraces every task with enthusiasm, no matter how big or small, and brings a positive can-do attitude. If you’re energetic, proactive and enjoy variety, this role is perfect for you.
About our Company
We’re a passionate global cooking company with a down-to-earth culture. We work hard but love celebrating together, with lots of social events, food, and laughs. If you enjoy being part of a friendly, lively workplace where no two days are the same, you’ll feel right at home.
If you’re ready to bring your awesome attitude and make a meaningful impact, we want to hear from you!
The key attributes we are looking for:
- Exceptional organisational and administrative skills
- 5+ years personal assistant experience, and experience supporting leadership teams
- Experience working for professional services organisations
- A proactive, solution-oriented mindset
- Flexibility to juggle diverse responsibilities seamlessly
- A team player with a warm, positive approach
- Someone who demonstrates initiative and accountability
Key Responsibilities
Managing Director Support
- Screen calls, make appointments, and answer emails on behalf of the Managing Director with prior agreement, ensuring prompt and professional communication
- Manage the Managing Director’s calendar, travel bookings, including flights, accommodation, taxis, and prepare travel documents and agendas for domestic and international trips
- Organise and coordinate meetings for the Managing Director, including preparation of agendas, meeting minutes, and follow-up actions
- Write emails and correspondence on behalf of the Managing Director, maintaining a polished and professional tone
- Act as primary liaison between the Managing Director, internal teams, and external stakeholders to streamline communication and workflow
- Provide administrative assistance to the leadership team, including calendar and email management, travel coordination, and document preparation
- Organise and manage leaders meetings, offsite sessions, accommodation, catering, and related logistics to ensure smooth and impactful events
- Prepare detailed and timely reports, presentations, and briefing packs to support the leadership team
Office and Building Management
- Communicate and liaise effectively with building management and contractors (security, cleaners, maintenance) to ensure office operations run smoothly
- Oversee office maintenance contracts and scheduling for plumbing, electrical, security, and garden services
- Manage office supplies, including purchasing and budgeting for stationary, kitchen supplies (tea, coffee, cutlery), mail services (Aus post, courier bookings), building security passes and staff amenities
- Maintain kitchen hygiene standards and stock levels to support staff wellbeing
- Coordinate the booking, set up, and cleaning of meeting rooms for company-wide meetings or events
Full position description is available on request.
Seniority level
- Mid-Senior level
Employment type
- Full-time
Job function
- Administrative
Industries
- Consumer Services
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📌 Personal Assistant and Office Manager
🏢 Groupe SEB
📍 City of Sydney