We are seeking a highly skilled and detail-oriented office professional to join our dynamic team in Miami.
The successful candidate will be responsible for providing administrative support to ensure smooth office operations, performing accurate and efficient data entry across various systems, preparing and formatting documents, reports, and presentations, assisting with meeting scheduling, calendar management, and team coordination.
About the Role
* Provide general administrative support to ensure seamless office workflow
* Perform precise and efficient data entry across multiple systems
* Prepare and format documents, reports, and presentations with high accuracy
* Assist with meeting scheduling, calendar management, and team collaboration
* Maintain and update customer, supplier, and financial records
* Liaise with external suppliers, contractors, and service providers
* Perform reception duties and greet visitors as required
* Support filing, scanning, and other day-to-day clerical tasks
About You
* A valid driver's license and reliable transportation are essential
* Previous office or administration experience is an advantage
* Certification in business, accounting, or office administration is highly regarded
* Strong results in math, accounting, or business studies at school will be viewed favorably
* A high level of accuracy and attention to detail
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
* Experience with MYOB, Procore, or OneBreadcrumb is highly regarded
* Experience with construction document control or real estate contracts will be viewed favorably
* Excellent time management and organizational skills
* Proactive, adaptable, and eager to learn
* Willingness to assist with a variety of general office duties as needed
Key Responsibilities
* Perform general administrative tasks to ensure office efficiency
* Enter accurate data into multiple systems
* Create and edit documents, reports, and presentations
* Coordinate meetings, calendars, and team activities
* Update and maintain customer, supplier, and financial records
* Communicate with external stakeholders
* Provide reception services and welcome visitors
* Support daily clerical tasks