Assistant conveyancer/office administrator

Capricorn Conveyancing is a trusted conveyancing firm committed to providing professional, reliable, and client‐focused services within the real estate and property sector. We specialise in property conveyancing and take pride in delivering excellence to our clients throughout Western Australia. Our team values integrity, attention to detail, and a collaborative approach to supporting clients through their property transactions.

About the role

We are seeking an Assistant Conveyancer/Office Administrator to join our team on a full‐time basis at our office located in Two Rocks, WA 6037. This role is integral to our operations, combining conveyancing support with administrative functions to ensure seamless client service and efficient office management. You will play a key role in supporting our conveyancing team whilst maintaining the organisational backbone of our practice.

Key responsibilities

• Assisting qualified conveyancers with conveyancing transactions, including preparation of documents, lodgement of forms, and management of settlement processes
• Maintaining and organising client files, ensuring accurate record‐keeping and compliance with professional standards
• Managing office administration tasks including correspondence, scheduling, and diary management
• Processing financial transactions, managing trust accounts, and ensuring proper accounting procedures
• Liaising with clients, financial institutions, real estate agents, and government departments on behalf of the practice
• Preparing conveyancing documentation and ensuring accuracy of all legal paperwork
• Handling incoming and outgoing correspondence and maintaining communication logs
• Supporting the team with general administrative duties to ensure smooth office operations
• Managing client queries and providing administrative support to maintain excellent customer service standards

What we're looking for

• Previous experience in conveyancing or legal administration, or demonstrable transferable administrative experience
• Strong organisational skills with the ability to manage multiple tasks and meet deadlines
• Proficiency in Microsoft Office applications and experience with Realtime software (desirable)
• Excellent written and verbal communication skills
• Attention to detail and accuracy, particularly when handling legal documentation
• Professional manner with strong client service focus
• Ability to work independently and as part of a collaborative team
• Basic bookkeeping or financial administration knowledge (desirable)
• Willingness to learn and develop conveyancing knowledge on the job
• Relevant qualifications in conveyancing & office management. Must have some conveyancing knowledge

What we offer

• Supportive and collegial working environment where your contribution is valued
• Opportunities for professional development and building expertise in the conveyancing sector
• Work‐life balance and recognition of employee wellbeing
• Continuous learning and career progression encouraged