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Job Summary
This role is responsible for overseeing and managing all corporate secretarial functions for a public listed company and across its group of companies. Reporting to the Group Company Secretary, the role ensures full compliance with statutory, regulatory, and corporate governance requirements while supporting the Board and senior management in executing their fiduciary duties.
Key Responsibilities
* Ensure strict adherence to Bursa Malaysia's Listing Requirements (LR), Companies Act 2016 (CA2016), and all other relevant laws and regulations. Draft, review, and oversee disclosures, announcements, and documentation, ensuring they are timely, accurate, and fully substantiated.
* Lead end-to-end planning, preparation, and execution of quarterly board meetings, board committee meetings, and ad hoc meetings. This includes coordinating meeting logistics, reviewing board papers, preparing board packs, and ensuring timely circulation of minutes and post-meeting announcements to Bursa Securities.
* Review resolutions, statutory returns, and filings prepared by executives to ensure proper lodgment with the Companies Commission of Malaysia and Bursa Securities. Maintain statutory registers, minute books, and ensure compliance with audit and annual reporting timelines.
* Plan and execute Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs), including logistics, stakeholder communication, documentation, and regulatory announcements. Liaise closely with company registrar and internal business units for effective delivery.
* Provide expert advice on the interpretation and application of CA2016, Bursa LR, and other relevant legislation. Guide internal stakeholders and clients on governance, regulatory, and compliance-related matters.
* Draft, vet, and finalize key governance documents such as board charters, terms of reference, remuneration policies, constitutions, and disclosures related to directors' interests and beneficial ownership. Contribute to the preparation of corporate governance statements, circulars, and regulatory announcements.
* Act as a company secretary or joint company secretary for subsidiaries and/or affiliated entities.
* Supervise and develop a team of corporate secretarial professionals.
* Assist in advising the Board on governance best practices, legal and regulatory updates, and board procedure enhancements. Support director onboarding, continuous training, and board evaluation processes.
Qualifications & Experience
* Member of a recognized professional body and holder of a valid company secretary license.
* 7 - 9 years of relevant experience in a public listed entity.
* Legal qualification is an added advantage.
* Strong knowledge of Companies Act 2016, Bursa Malaysia Listing Requirements, and Malaysian Code on Corporate Governance .
* Demonstrated ability in drafting and reviewing complex corporate documents with high accuracy.
* Proficient in Microsoft Office suite and document management systems.
* High level of integrity, confidentiality, and professionalism.
* Strong written and verbal communication skills in both Bahasa Malaysia and English.
* Excellent interpersonal skills with the ability to influence and engage stakeholders at all levels.
* Strong leadership capabilities with a track record in managing teams and driving performance.
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Legal, Administrative, and Management
* Industries
Investment Management
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