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Electorate officer - grade 3 (office manager)

Maryborough (Victoria)
Parliament of Victoria
Posted: 15 August
Offer description

The Department of Parliamentary Services provides support to all Members of Parliament for the recruitment and selection of their staff. On behalf of Martha Haylett, Member for Ripon, we are now recruiting for a ongoing, full-time Electorate Officer (Grade 3).

Electorate Officer

MARTHA HAYLETT, MEMBER FOR RIPON

About the Role
Electorate Officers play an important role in providing services to the Victorian community. Reporting to the Member of Parliament that nominates you, your work will require a high degree of trust and integrity. Confidentiality is also a key requirement when interacting with constituents and visitors to the office or in the community.

Based in the Member of Parliament's electorate office, you will interact daily with constituents, community organisations and other stakeholders. Key responsibilities may include:

* General administration and office management
* Constituent services
* Media and stakeholder engagement
* Parliamentary duties

Under Section 30 of the Parliamentary Administration Act 2005 Electorate Officers must not perform any party specific activities. Party specific activity means any activity for the dominant purpose of directing how a person should vote at an election, by promoting or opposing the election of any candidate at the election; or a registered political party; or an elected member.

Salary

Electorate Officer salaries are set out in the Electorate Officers (Victoria) Single Enterprise Agreement 2021.

Grade 3: $95,433 per annum plus 12% employer superannuation.

This is an ongoing, full time position, a six month probationary period will apply.

About you

Key attributes of responsiveness, effectiveness and accountability are precisely the values and behaviours the successful applicant will need to succeed.

The role of an Electorate Officer requires you to demonstrate:

* Exceptional organisational skills, with the ability to manage competing priorities, lead and perform a wide range of administrative functions, and consistently meet tight deadlines.
* Strong written and verbal communication abilities, including experience conducting in-depth research and preparing complex reports, submissions, and correspondence.
* A client-focused mindset, with a demonstrated ability to deliver high-level service and maintain discretion and confidentiality in sensitive matters.
* Comprehensive understanding of government and parliamentary processes, with the capability to provide accurate advice and guidance.
* Excellent stakeholder engagement skills, with a proven record of working effectively with a wide range of stakeholders—from government departments and peak bodies to local community organisations and constituents.
* Proven leadership and team supervision experience, including mentoring and coaching skills, and a collaborative, respectful approach to team dynamics.
* Behaviours consistent with Electorate Officer values and Code of Conduct, including the ability to display high levels of responsiveness, integrity, impartiality, accountability, and respect in relationships with others and decision making.

For more information about the role, please see attached position description.

Pre-Employment Screening requirements

All appointments are subject to receipt of a satisfactory National Name (Police) Check and Working with Children Check. Successful candidates who do not currently hold a Working with Children Check will be required to obtain a check within 3 months of commencement of employment.

As part of the selection process, you may be asked to complete an online competency or skills assessment.

Why join us?

We understand that your health and wellbeing are integral to your success and have a range of benefits to ensure your physical and mental health are supported. These include access to health and wellbeing initiatives.

Your professional development is important to us. That's why we have a dedicated learning and development framework, along with development programs and targeted in-house training to support your professional growth.

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