Assistant Company Secretary – Property & Funds – ASX Listed
Join a leading ASX-listed investment group with a strong track record in funds management and real estate. This is a great opportunity to be part of a well-supported Company Secretariat team, delivering high-quality company secretarial and compliance services across a diverse portfolio of entities. You'll gain valuable exposure to complex structures, listed entities and senior stakeholders, all while working within a respected ASX 200 investment organisation and a collaborative Company Secretariat team.
Role
* Support the smooth running of Board and committee meetings, including agenda preparation, compilation and review of Board papers, and timely distribution of materials.
* Attend meetings and prepare accurate draft minutes.
* Manage statutory registers, annual solvency resolutions and regulatory filings with ASIC, ASX and other authorities.
* Maintain entity records and lodgements in Diligent Entities, ensuring compliance and accuracy.
* Assist with the preparation of annual reports, corporate governance statements and directors' declarations.
* Contribute to the establishment of new companies and trusts, ensuring statutory registers and governance processes are maintained to a high standard.
Required Experience
* Minimum 3 years' company secretarial experience, ideally with exposure to listed or unlisted investment structures.
* Progress towards or completion of Governance Institute of Australia qualifications.
* Strong experience in drafting Board minutes and supporting governance frameworks.
* Proficiency with Diligent Board Paper applications and entity management systems.
* Highly organised, detail-focused and confident working both autonomously and within a collaborative team.
Greenfields is a specialist In‐House Legal, Company Secretary and Corporate Governance Executive Search & Recruitment firm. Partnering with a diverse portfolio of cross‐sector clients including top ASX listed organisations, non‐listed organisations, multinationals, small and medium size enterprises, and not‐for‐profits.
Please send your resume to Catherine Wolfe-Coote at catherinew@greenfieldssearch.com.au or call for a confidential conversation on 0432 000 919
Senior Level: Mid‐Senior
Employment type: Full‐time | Function: Legal & Accounting/Auditing | Industries: Investment Management & Financial Services | Location: Sydney, New South Wales, Australia
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