Position Overview
(Business Support) Location: Newcastle. Full-time temporary opportunity for 6 months with possibility of extension. Grade 3/4 - $84,659 - $92,701 p.a. + superannuation and annual leave loading. Flexible work practices, 35-hour week and flex leave.
This role will provide professional and effective administrative support to the Director Community Services Hunter. The role contributes to efficient and effective unit operations through day-to-day implementation and maintenance of systems and processes such as management of business information and data, human resources, finance, travel for the Director, calendars and correspondence including phone, email and written documentation, acting as first point of contact on behalf of the Director. The role requires liaison across internal and external stakeholders, exercising discretion whilst balancing competing demands, deadlines and handling sensitive information. The occupant will need to show initiative, proactively tracking, coordinating, and ensuring resolution of tasks and issues to enable the best allocation of the Director's time and resources.
Responsibilities
Provide a wide range of administrative support services including financial management assistance, travel bookings, records management, project support, diary management and other general administrative functions. Manage a shared mailbox environment. Manage and process business information in accordance with standards and guidelines to ensure all information is accurate, stored correctly and accessible as required. Prepare documentation and presentation material to support business unit managers and directors. Liaise and work across the district to provide tailored support and develop effective working relationships. Respond to enquiries, and escalating and redirect issues as required to ensure provision of accurate information. Update and maintain records and databases, complying with administrative systems and processes, to ensure that all information is accurate, stored correctly and accessible. This role is based in Newcastle, however the occupant is required to work in other locations across the Hunter Central Coast District when required.
Qualifications
Experience in providing high level of executive support for internal and external stakeholders.
Excellent communication skills, written and verbal.
Ability to work independently and as part of a team.
Strong ability to build and maintain relationships.
Proven ability to manage competing priorities with tight timeframes.
High level of knowledge, skills and experience with Microsoft suites and ability to learn new systems.
Appointments are subject to reference checks and the following pre-employment checks: National Criminal History Record Check in accordance with the Disability Inclusion Act ****. Working with Children Check clearance in accordance with the Child Protection (Working with Children) Act ****.
Workplace Culture & Benefits
We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. We offer a variety of benefits, including: A challenging and rewarding career, Flexible, autonomous work environment, Competitive pay and conditions, Training and development opportunities, Health & Wellbeing and Employee Assistance Programs.
Contact & Application
Applications close - 11:59pm, Sunday, 16 November ****.
For more information about the role or what it's like to work for DCJ, please contact the hiring manager Karman Sawyer at. If you have a question about applying or would benefit from an adjustment in the recruitment process, please contact Peter Luong at. Visit Recruitment adjustments on the DCJ website to learn more.
Inclusion Statement
Inclusion and Diversity lies at the heart of how we recruit. We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.
Thank you for your interest in this role. We look forward to receiving your application.
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