Administration Assistant
Join our diverse Oceania team in Australia and grow your career with us!
Reporting to: Office Services Manager
Employment Type: Fixed term until July 2027, full-time
Work Location: South Wharf, VIC
About the Role:
As an Administration Assistant, you will provide professional reception and switchboard support while ensuring visitors, correspondence, and office operations are managed efficiently and courteously. You will also assist with procurement, administrative tasks, and provide support across the Office Services team and wider business as required.
Role and Responsibilities:
* Managing incoming switchboard calls and directing enquiries in a professional and timely manner
* Providing front desk reception support and welcoming visitors to Head Office
* Coordinating incoming and outgoing mail, courier deliveries, and office correspondence
* Assisting with procurement and ordering of office supplies and services in line with company procedures
* Supporting the Office Services team, executive members, and other departments with general administrative tasks as required
To be successful in this role, you will need:
* Previous experience in administration, reception, or customer service roles
* Strong communication and interpersonal skills with a professional and friendly approach
* Excellent organisational skills with the ability to manage multiple tasks and priorities
* Confidence using Microsoft Office and general office systems
* A proactive attitude with the ability to work collaboratively within a team environment
Eligibility Requirements:
* Applicants must have full working rights in Australia for the entire duration of the contract.
* New Zealand citizens planning to relocate permanently to Victoria, Australia are more than welcome to apply.
* We are building our team locally in Australia and are looking for people who want to grow with us; applications from overseas candidates expecting remote work will not be considered.
* Kia ora, Talofa, Halo – we welcome all local talent ready to join our diverse Oceania team!
We are continuously striving to provide new opportunities and benefits that make our business a great place to work, but the truth is that it's our people who make us want to come to work every day. We make time to engage, connect and celebrate the moments that matter with our colleagues.
Benefits:
* Flexible Working Options
* Additional Leave Days
* Annual Health Checks
* Complimentary gym access
* Discounted DFO Parking Tickets
* Novated car leasing
* Social Club events held all year round
* Employee Wellbeing Support – Mental, cultural, financial, and health resources, including Telus Health
* Study leave and study reimbursement
* Opportunity to participate in volunteer initiatives with partner charities such as the Big Umbrella
* Access to 3000+ learning resources and courses
* Career development opportunities across Asia Pacific, Europe and other office locations globally
Our Commitment to Diversity
At CMA CGM, we take pride in being one of the most culturally diverse organisations locally and globally, fostering a respectful, inclusive, and collaborative environment where all employees can thrive. Our strength lies in our people, and embedding Diversity, Equity, and Inclusion (DEI) into our culture is essential to our ongoing success. We actively welcome and encourage applications from all qualified individuals, regardless of indigenous status, race, religion, gender identity or expression, sexual orientation, national origin, disability, age, or any other characteristic.
Join us at CMA CGM, where your potential meets endless possibilities, and together, we shape the future of global shipping.
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