Office Administrator – Crédit Agricole CIB
Working closely with the Office Manager to ensure smooth office operations across Sydney and Melbourne locations for ~70 staff.
This role requires a detail-oriented professional to manage expense processing, invoicing operations, and policy updates in a fast-paced environment.
Responsibilities
Process and verify employee expense claims ensuring policy compliance
Review expense reports for accuracy and complete documentation
Reconcile corporate credit card statements and resolve discrepancies
Follow up on non-compliant submissions and provide policy guidance
Prepare monthly expense reports and analysis for management
Expense Management
Process and verify employee expense claims ensuring policy compliance
Review expense reports for accuracy and complete documentation
Reconcile corporate credit card statements and resolve discrepancies
Follow up on non-compliant submissions and provide policy guidance
Prepare monthly expense reports and analysis for management
Invoicing and Payable
Process supplier invoices and verify against contracts
Enter invoice data accurately into financial systems
Ensure timely payment processing according to payment terms
Maintain vendor master data and track outstanding approvals
Policy and Procedures
Develop, review, and update administration policies
Create and maintain process documentation and workflow guides
Ensure policies comply with regulatory and internal control requirements
Monitor compliance and identify areas for improvement
Communicate policy updates to staff and stakeholders
Collaborate with Compliance and Risk teams on policy implementation
Administrative Support
Prepare and distribute processing metrics reports
Update process documentation and provide staff training
Assist with system configuration, testing, and user acceptance
Deliver end-user training and create training materials
Assist Office Manager with day-to-day office operations
Support smooth running of the office including facilities coordination
Seniority Level
Associate
Employment Type
Full-time
Job Function
Administrative
Industries
Investment Banking
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